tag:blogger.com,1999:blog-28466586040125229292024-03-06T12:02:48.676-08:00GDPRJerseyQuestions and Answers and Articles on GDPRUnknownnoreply@blogger.comBlogger25125tag:blogger.com,1999:blog-2846658604012522929.post-81304072990894397972018-10-03T07:06:00.001-07:002018-10-03T07:06:31.050-07:00Need help with GDPR? Pick what would help the most.<h3 class="post-title entry-title" itemprop="name" style="background-color: white; color: #222222; font-family: Arial, Tahoma, Helvetica, FreeSans, sans-serif; font-size: 22px; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; font-weight: normal; line-height: normal; margin: 0.75em 0px 0px; position: relative;">
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As part of the Jersey Business GDPR workshops we will explain GDPR and offer a practical outcome in the form of a worked example for your business. Which of the following would be most useful to your organisation?<o:p></o:p></div>
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A worked example of…<o:p></o:p></div>
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1.<span style="font-family: "Times New Roman"; font-size: 7pt; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; line-height: normal;"> </span>A Privacy Notice<o:p></o:p></div>
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2.<span style="font-family: "Times New Roman"; font-size: 7pt; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; line-height: normal;"> </span>A Subject Access Process, Flowchart and Form<o:p></o:p></div>
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3.<span style="font-family: "Times New Roman"; font-size: 7pt; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; line-height: normal;"> </span>A Breach Notification Process, Flowchart and Form<o:p></o:p></div>
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4.<span style="font-family: "Times New Roman"; font-size: 7pt; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; line-height: normal;"> </span>A Data Sharing Agreement (for sharing data between two controllers)<o:p></o:p></div>
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5.<span style="font-family: "Times New Roman"; font-size: 7pt; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; line-height: normal;"> </span>A Controller/Processor Agreement (for outsourcing data processing)<o:p></o:p></div>
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6.<span style="font-family: "Times New Roman"; font-size: 7pt; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; line-height: normal;"> </span>A due diligence checklist, to help you ensure suppliers compliance<o:p></o:p></div>
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7.<span style="font-family: "Times New Roman"; font-size: 7pt; font-stretch: normal; font-variant-east-asian: normal; font-variant-numeric: normal; line-height: normal;"> </span>A Data Processing Impact Assessment, to help you understand the risks and measures<o:p></o:p></div>
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The next Jersey Business GDPR workshops will be in November and December and due to their success we are planning well into 2019 too.</div>
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Unknownnoreply@blogger.com3tag:blogger.com,1999:blog-2846658604012522929.post-81683388886246160942018-07-01T02:26:00.001-07:002018-07-01T02:26:37.444-07:00You may not be the one to know if you have been hacked. In a recent article in The Register online bank Monzo said it warned Ticketmaster that something weird was going on in early April, two months before the ticket-slinging giant revealed its payment pages had been hacked.
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According to Monzo, 50 customers had complained on April 6 that someone had hijacked their bank cards and spent their money – and 35 of them, or 70 per cent – had used Ticketmaster.
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<a href="https://www.theregister.co.uk/2018/06/28/ticketmaster_monzo_inbenta/">https://www.theregister.co.uk/2018/06/28/ticketmaster_monzo_inbenta/</a>
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The Ticketmaster cyber-break-in is the first major computer security breach since Europe's GDPR came into effect on May 25, so close attention will be paid on whether Ticketmaster complied with the regulation relating to breach notification and adequate security.
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KEY ACTIONS YOU SHOULD TAKE
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1. Make sure you have Data Processing Impact Assessments – if you have any risks or any doubts use a DPIA as an opportunity to think about the measures to mitigate or transfer risk.
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2. Make sure you have good vendor due diligence – ensure the people you share data with are reliable and secure. Check their credentials, certifications and policies.
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3. Make sure you have necessary Controller-Processor Contracts and Data Sharing Agreements – this should include clauses prescribed by law, plus arrangements for notifying each other and indemnities in case of Breach.
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KEEP IN TOUCH
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Come and visit
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<a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a>
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Subscribe
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<a href="https://gdprjersey.blogspot.com/feeds/posts/default">https://gdprjersey.blogspot.com/feeds/posts/default</a>
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GDPR TRAINING
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I am doing a series of workshops at Jersey Business from 8am to 10am so maybe you’d like to come to these
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Wednesday 4th July
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Wednesday 1st August
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Wednesday 5th September
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Wednesday 3rd October
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Wednesday 7th November
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Wednesday 5th December
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GDPR TOOLKIT
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I also provide bespoke training for organisations (£100/hour for businesses and £70/hour for Charities) If you don’t have all the necessary tools, training, templates, policies and procedures I provide a GDPR toolkit (£375 for Charities, £750 for businesses) If you use the link you can see both the contents and samples
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<a href="http://www.adaptconsultingcompany.com/gdprtoolkit/">http://www.adaptconsultingcompany.com/gdprtoolkit/</a>
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<br />Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-69766741501951024292018-06-30T04:07:00.002-07:002018-06-30T04:09:17.024-07:00GDPR Jersey Update July 2018GDPR Jersey Update
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<a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a>
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From January 2018 I provided a lot of free presentation, guidance and training for the Association of Jersey Charities. I then set-up a GDPR Toolkit of policies, procedures and paperwork ready to use. More recently I have been providing monthly workshops for SMEs at Jersey Business.
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The blog GDPRJersey was originally set-up to provide a Question and Answer service. You email me a question and I anonymise the details and offer guidance and links in a response that can benefit others too.
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We’ve long since passed 25 May start-line for GDPR but it is clear that people are struggling with the implementation and some of the court decisions have implications that few anticipated.
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For example
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Facebook fan page case leads to new understanding of “joint controllers” concept
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<a href="http://blog.pritchettslaw.com/2018/06/facebook-fan-page-case-leads-to-new.html">http://blog.pritchettslaw.com/2018/06/facebook-fan-page-case-leads-to-new.html</a>
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With this in mind, I am re-starting GDPRJersey. You can view the blog or subscribe to it so that you get a notice when-ever there is an update. If you want to ask a question email me at timhjrogers@gmail.com and I will write an article on that subject. You are also able to add comments to any article.
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I also welcome lawyers, consultants, technology experts and others to submit articles or comments in an effort to improve knowledge and understanding. I think this will improve our community as a whole.
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Be aware, that Blogger does track some data – I don’t know your name, email or anything about you (unless you choose to include that in comments that you post). However, Blogger knows you visited and that’s how it tells me whether I have 10 views or 10,000 views.
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Come and visit
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<a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a>
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Subscribe
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<a href="https://gdprjersey.blogspot.com/feeds/posts/default">https://gdprjersey.blogspot.com/feeds/posts/default</a>
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GDPR TRAINING
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<br />
I am doing a series of workshops at Jersey Business from 8am to 10am so maybe you’d like to come to these.
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Wednesday 4th July
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Wednesday 1st August
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Wednesday 5th September
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Wednesday 3rd October
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Wednesday 7th November
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Wednesday 5th December
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GDPR TOOLKIT
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I also provide bespoke training for organisations (£100/hour for businesses and £70/hour for Charities) If you don’t have all the necessary tools, training, templates, policies and procedures I provide a GDPR toolkit (£375 for Charities, £750 for businesses) If you use the link you can see both the contents and samples
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<a href="http://www.adaptconsultingcompany.com/gdprtoolkit/">http://www.adaptconsultingcompany.com/gdprtoolkit/</a>
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<br />Unknownnoreply@blogger.com6tag:blogger.com,1999:blog-2846658604012522929.post-79573227901922801202018-06-30T03:45:00.002-07:002018-06-30T03:45:45.820-07:00Thoughts on Special Category Data v Confidential Data The GDPR mentions Personal Data and Special Category Data
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PERSONAL DATA: Name; Email; Address; Phone
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SPECIAL CATEGORY DATA: Ethnic Origin; Politics; Religion; Trade Union Membership; Genetics; Biometrics (Where Used For ID Purposes); Health; Sex Life; Or Sexual Orientation.
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I have always suggested that organisations should consider a middle Category called Confidential Data
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CONFIDENTIAL DATA: SocSec; TaxRef; Passport; Driving Licence; Utility Bills; Bank Account;
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I have also advocated perhaps have a RED, AMBER, GREEN approach to how data is classified and handled. This is simplistic, but for example, you might say GREEN can be shared within the organisation, AMBER only by approved persons and RED only by a senior manager under strict controls. This is a very simple approach to Data Processing Impact Assessment, making decisions based on the potential harm to the person.
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RED = Special Category Data - likely to have significant negative impact on the data subject
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AMBER = Confidential Data - likely to have a negative impact on the data subject
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GREEN = Personal Data – unlikely to have a negative impact on the data subject
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In Jersey the conditions for processing PERSONAL DATA are as follows
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01 Consent
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02 Contract
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03 Vital interests
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04 Public functions
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05 Legitimate interests
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The key thing about Special Category Data is that there are the conditions for processing special category data. The conditions are listed in Article 9(2) of the GDPR
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In Jersey the conditions for processing SPECIAL CATEGORY data are as follows
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06 Consent
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07 Other legal obligations
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08 Employment and social fields
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09 Vital interests(subject to certain conditions)
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10 Non-profit associations (subject to certain conditions)
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11 Information made public
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12 Legal proceedings, etc.
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13 Public functions
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14 Public interest
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15 Medical purposes
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16 Public health
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17 Archiving and research
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18 Avoidance of discrimination
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19 Prevention of unlawful acts
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21 Publication about malpractice and mismanagement
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22 Counselling
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23 Insurance and pensions: general determinations
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24 Insurance and pensions: current processing
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25 Functions of a police officer
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26 Regulations
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The point is that SPECIAL CATEGORY DATA must fit one of the conditions above.
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As for CONFIDENTIAL DATA (which is not legally defined) this needs to comply with legal basis, but I would suggest merit a higher level of care, custody and safeguarding.
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As noted above, this is what a Data Processing Impact Assessment is about. Ask yourself: Is there are risk? If there is perhaps give the data a special category and special treatment to make sure it is private, safe and secure.
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So to be clear the law only talks about PERSONAL DATA and SPECIAL CATEGORY DATA, but I recommend that CONFIDENTIAL DATA is recognised as sensitive and treated accordingly.
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Logically I would hope that any business would treat Passport; Driving Licence; Utility Bills; Bank Account; with special care and that is all I am advocating.
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USEFUL LINKS
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UK Guidance on Special Category Data
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/special-category-data/">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/special-category-data/</a>
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/?template=pdf&patch=152#link19">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/?template=pdf&patch=152#link19</a>
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Jersey Law re Special Category Data
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<a href="https://www.jerseylaw.je/laws/enacted/Pages/L-03-2018.aspx#_Toc506561306">https://www.jerseylaw.je/laws/enacted/Pages/L-03-2018.aspx#_Toc506561306</a>
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Working Party 29 Guidance on how to intrepret EU GDPR
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<br />Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-82766139523886348332018-05-14T11:57:00.003-07:002018-05-14T11:57:38.890-07:00Great interview with Claire, the Busy Queen Bee, about GDPR<br />
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<iframe width="320" height="266" class="YOUTUBE-iframe-video" data-thumbnail-src="https://i.ytimg.com/vi/9ZSJKVHxj1c/0.jpg" src="https://www.youtube.com/embed/9ZSJKVHxj1c?feature=player_embedded" frameborder="0" allowfullscreen></iframe></div>
<br />You can find out about my GDPR Toolkit here<br />http://www.adaptconsultingcompany.com/gdprtoolkit/<br /><br />The Regulator's website also has great guidance<br />https://oicjersey.org/<br /><br />Be ready for 25 May 2018<br />Tim 07797762051<br />
<br />Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-49663439649585331692018-02-15T00:34:00.001-08:002018-02-15T00:34:47.464-08:00What should go into a Privacy Notice?<!--[if gte mso 9]><xml>
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<br />
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTON</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
What should go into a Privacy Notice?</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SHORT ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
At the time of collecting their data, people must be
informed clearly about at least:</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>who
your company/organisation is (your contact details, and those of your DPO if
any);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>why
your company/organisation will be using their personal data (purposes);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>the
categories of personal data concerned;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">4.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>the
legal justification for processing their data;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">5.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>for
how long the data will be kept;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">6.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>who
else might receive it;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">7.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>whether
their personal data will be transferred to a recipient outside the EU;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">8.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>that
they have a right to a copy of the data (right to access personal data) and
other basic rights in the field of data protection (see complete list of
rights);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">9.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>their
right to lodge a complaint with a Data Protection Authority (DPA);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">10.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>their
right to withdraw consent at any time;</div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">11.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>where applicable,
the existence of automated decision-making and the logic involved, including
the consequences thereof.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is guidance here</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/privacy-notices-under-the-eu-general-data-protection-regulation/">https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/privacy-notices-under-the-eu-general-data-protection-regulation/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/privacy-notices-in-practice/">https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/privacy-notices-in-practice/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">LONG ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I have answered a few questions on Privacy Notice already
and have added a couple of links below for further reading, in order to avoid
repetition here.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Based on my own experience so far having worked with a good
number of organisations ahead of GDPR coming into force in May I would offer
the following advice.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">THINK WHY – WHAT IS THE PURPOSE?</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Think about the purpose and the people and align everything
to these. If the purpose is “club membership for newsletters” then the data gathered
and processing should be based on the necessity for “club membership for
newsletters”. <span style="mso-spacerun: yes;"> </span>If the purpose is “look
after the health and wellbeing of customers” then the data gathered and
processing should be based on the necessity for “look after the health and
wellbeing of customers”. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This keeps things narrow, easy to manage and control. There
may be a bias towards “..lets have all their data about everything and then we
can do anything…” but this is entirely contrary to GDPR and is the key cultural
change that I don’t think people have grasped.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">KEY PRINCIPLES</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Next make sure each statement in the Privacy Notice meets
the key principles. If you remember nothing else, remember the key principles!</div>
<div class="MsoNormal">
<br /></div>
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<div class="MsoNormal">
Lawfulness, fairness and transparency</div>
</td>
<td style="border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; padding: .75pt .75pt .75pt .75pt;">
<div class="MsoNormal">
Personal data shall be processed lawfully, fairly and in a
transparent manner in relation to the data subject</div>
</td>
</tr>
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<td style="border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; padding: .75pt .75pt .75pt .75pt;">
<div class="MsoNormal">
Purpose limitation</div>
</td>
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<div class="MsoNormal">
Personal data shall be collected for specified, explicit
and legitimate purposes and not further processed in a manner that is
incompatible with those purposes</div>
</td>
</tr>
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<td style="border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; padding: .75pt .75pt .75pt .75pt;">
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Data minimisation</div>
</td>
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Personal data shall be adequate, relevant and limited to
what is necessary in relation to the purposes for which they are processed</div>
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Accuracy</div>
</td>
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Personal data shall be accurate and, where necessary, kept
up to date</div>
</td>
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Storage limitation</div>
</td>
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<div class="MsoNormal">
Personal data shall be kept in a form which permits
identification of data subjects for no longer than is necessary for the
purposes for which the personal data are processed</div>
</td>
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Integrity and confidentiality</div>
</td>
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Personal data shall be processed in a manner that ensures
appropriate security of the personal data, including protection against
unauthorised or unlawful processing and against accidental loss, destruction
or damage, using appropriate technical or organisational measures</div>
</td>
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Accountability</div>
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The controller shall be responsible for, and be able to
demonstrate compliance with the GDPR</div>
</td>
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<br /></div>
<span style="color: black; font-family: "Calibri","sans-serif"; font-size: 13.0pt; line-height: 115%; mso-ansi-language: EN-GB; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"><br clear="all" style="mso-special-character: line-break; page-break-before: always;" />
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<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">POSSIBLE HEADINGS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
These are some useful headings</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt "Times New Roman";">
</span></span></span></b><b style="mso-bidi-font-weight: normal;"><u>About
Us And What We Do</u></b></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt "Times New Roman";">
</span></span></span></b><b style="mso-bidi-font-weight: normal;"><u>About
The Service We Provide And Why Information Is Necessary</u></b></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt "Times New Roman";">
</span></span></span></b><b style="mso-bidi-font-weight: normal;"><u>What
Data We Gather</u></b></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">4.<span style="font: 7.0pt "Times New Roman";">
</span></span></span></b><b style="mso-bidi-font-weight: normal;"><u>The
Roles And Controls Protecting Your Data</u></b></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">5.<span style="font: 7.0pt "Times New Roman";">
</span></span></span></b><b style="mso-bidi-font-weight: normal;"><u>Data
Sharing Or Disclosure (If You Do Any?)</u></b></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">6.<span style="font: 7.0pt "Times New Roman";">
</span></span></span></b><b style="mso-bidi-font-weight: normal;"><u>Location
Of Data (Eg Transferred To A Recipient Outside The Eu)</u></b></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<b style="mso-bidi-font-weight: normal;"><span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">7.<span style="font: 7.0pt "Times New Roman";">
</span></span></span></b><b style="mso-bidi-font-weight: normal;"><u>The
Legal Basis And Your Rights</u></b></div>
<div class="MsoNormal" style="margin-left: 18.0pt;">
Note rights include [1] that they
have a right to a copy of the data (right to access personal data) and other
basic rights in the field of data protection (see complete list of rights); [2]
their right to lodge a complaint with a Data Protection Authority (DPA); [3 ] their
right to withdraw consent at any time; [4] where applicable, the existence of
automated decision-making and the logic involved, including the consequences
thereof.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
See earlier article “What information must be given to
individuals whose data is collected? “</div>
<div class="MsoNormal">
<a href="https://gdprjersey.blogspot.com/2018/02/what-information-must-be-given-to.html">https://gdprjersey.blogspot.com/2018/02/what-information-must-be-given-to.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SAMPLE PRIVACY NOTICE</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you want a model Privacy Notice then I suspect that the Privacy
Notice of the people in charge of Privacy Notices, is probably a good start!
Have I look at the regulators Privacy Notice!! </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="https://ico.org.uk/global/privacy-notice/">https://ico.org.uk/global/privacy-notice/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
However as said many times, if you organisation is not doing
what the ICO is doing then your notice doesn’t need to say what the ICO is
saying.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
See earlier article “I am sharing feedback as a learning
exercise for anyone contemplating a Privacy Notice and a stark warning for
anyone who simply recycles someone else’ Privacy Notice without thought.”</div>
<div class="MsoNormal">
<a href="https://gdprjerseyarticles.blogspot.com/2018/02/read-your-own-privacy-notice-and.html">https://gdprjerseyarticles.blogspot.com/2018/02/read-your-own-privacy-notice-and.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-4890538253926168692018-02-06T02:10:00.000-08:002018-02-06T02:10:34.256-08:00What information must be given to individuals whose data is collected?<!--[if gte mso 9]><xml>
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<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b>
</div>
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<br /></div>
<div class="MsoNormal">
What information must be given to individuals whose data is
collected?</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ANSWER</span></b></div>
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<br /></div>
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At the time of collecting their data, people must be
informed clearly about at least:</div>
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<br /></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>who
your company/organisation is (your contact details, and those of your DPO if
any);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>why
your company/organisation will be using their personal data (purposes);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>the
categories of personal data concerned;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">4.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>the
legal justification for processing their data;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">5.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>for
how long the data will be kept;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">6.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>who
else might receive it;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">7.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>whether
their personal data will be transferred to a recipient outside the EU;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">8.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>that
they have a right to a copy of the data (right to access personal data) and
other basic rights in the field of data protection (see complete list of
rights);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">9.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>their
right to lodge a complaint with a Data Protection Authority (DPA);</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">10.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>their right
to withdraw consent at any time;</div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="mso-fareast-font-family: Calibri;"><span style="mso-list: Ignore;">11.<span style="font: 7.0pt "Times New Roman";"> </span></span></span>where
applicable, the existence of automated decision-making and the logic involved,
including the consequences thereof.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
See complete list of information to be provided.</div>
<div class="MsoNormal">
<a href="http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32016R0679">http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32016R0679</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The information may be provided in writing, orally at the
request of the individual when identity of that person is proven by other
means, or by electronic means where appropriate. Your company/organisation must
do that in a concise, transparent, intelligible and easily accessible way, in clear
and plain language and free of charge.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
When data is obtained from another company/organisation,
your company/organisation should provide the information listed above to
the person concerned at the latest within 1 month after your company obtained
the personal data; or, in case your company/organisation communicates with the
individual, when the data is used to communicate with them; or, if a disclosure
to another company is envisaged, when the personal data was first disclosed.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Your company/organisation is also required to inform the
individual of the categories of data and the source from which it was obtained
including if it was obtained from publicly accessible sources. Under
specific circumstances listed in Articles 13(4) and 14(5) of the GDPR your
company/organisation may be exempted from the obligation to inform the
individual. Please check whether that exemption applies to your
company/organisation.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
References</div>
<div class="MsoNormal">
Article 12(1), (5) and (7), Articles 13 and 14 and Recitals
(58) to (62) of the GDPR</div>
<div class="MsoNormal">
Article 29 Working Party guidelines on transparency</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">FURTHER ADVICE AND SUPPORT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you need more specific support (for example a meeting) I
know the Jersey Community Partnership and Association of Jersey Charities are
looking to co-ordinate some resources with various local suppliers. Where
necessary grant funding may be available.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://www.jerseycommunitypartnership.org/">http://www.jerseycommunitypartnership.org/</a></div>
<div class="MsoNormal">
<a href="http://www.jerseycharities.org/">http://www.jerseycharities.org/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">USEFUL LINKS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Jersey Data Protection Association </div>
<div class="MsoNormal">
<a href="https://jdpa.org.je/">https://jdpa.org.je/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is a list of Jersey Data Protection events here</div>
<div class="MsoNormal">
<a href="https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/">https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
For a general understanding of GDPR I highly recommend the
guidance of Jersey’s Data Protection Authority</div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/">https://thinkgdpr.org/</a></div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/article/gdpr-guidance/">https://thinkgdpr.org/article/gdpr-guidance/</a></div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-61487686556824858482018-02-05T06:04:00.001-08:002018-02-05T06:12:45.508-08:00Facebook - am I allowed to individually message these people asking them if they would like to support us? <!--[if gte mso 9]><xml>
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<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION </span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b>Last year a large number of people ‘liked’ a particular
Facebook post of ours. Many obviously have a link to our organisation but are not known
to us as members. As part of a membership drive, am I allowed to individually
message these people asking them if they would like to support us? (I am not
sure whether this falls into the GDPR category particularly...)</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SHORT ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Yes</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">LONG ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
When people join Facebook, LinkedIn or Twitter they do so
knowing that there data is “public” and so they have agreed (by signing up to Facebook,
LinkedIn or Twitter) to offer their data on Facebook, LinkedIn or Twitter.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Importantly Facebook, LinkedIn or Twitter give them the
right to accept to reject your link with them. So by all means connect, but if
they reject your connection you should respect that.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you do connect, make sure you get their permission if you
do anything else with their data – like adding it to a mailing list!</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">FURTHER ADVICE AND SUPPORT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you need more specific support (for example a meeting) I
know the Jersey Community Partnership and Association of Jersey Charities are
looking to co-ordinate some resources with various local suppliers. Where
necessary grant funding may be available.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://www.jerseycommunitypartnership.org/">http://www.jerseycommunitypartnership.org/</a></div>
<div class="MsoNormal">
<a href="http://www.jerseycharities.org/">http://www.jerseycharities.org/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">USEFUL LINKS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Jersey Data Protection Association </div>
<div class="MsoNormal">
<a href="https://jdpa.org.je/">https://jdpa.org.je/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is a list of Jersey Data Protection events here</div>
<div class="MsoNormal">
<a href="https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/">https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
For a general understanding of GDPR I highly recommend the
guidance of Jersey’s Data Protection Authority</div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/">https://thinkgdpr.org/</a></div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/article/gdpr-guidance/">https://thinkgdpr.org/article/gdpr-guidance/</a></div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com1tag:blogger.com,1999:blog-2846658604012522929.post-69146658139171080902018-02-05T05:54:00.002-08:002018-02-05T06:12:11.419-08:00Some great questions about CRM, Members and Databases, including USA!<!--[if gte mso 9]><xml>
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<b style="mso-bidi-font-weight: normal;">Some great questions
about CRM, Members and Databases, including USA!</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION </span></b><br />
</div>
<div class="MsoNormal">
<b>I am planning to write to all members… but what about the
people who have given gifts – anything, big or small. Since January 2018 we
input their details into our new CRM (name, address, amount given) even if they
are only one-off donations. Do I have to go to them and say their info is
stored on our database?</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SHORT ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Yes</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">LONG ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You need to explain how you manage people’s data private,
safe and secure. It would be wise to do this in a comprehensive document,
agreement, contract or membership form that covers everything in one place
where possible.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
See also previous Q&A which are relevant</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
http://gdprjersey.blogspot.com/2018/01/sports-clubs-do-i-need-privacy-notice.html</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://gdprjersey.blogspot.com/2018/01/sports-clubs-and-contact-database-do-i.html">http://gdprjersey.blogspot.com/2018/01/sports-clubs-and-contact-database-do-i.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://gdprjersey.blogspot.com/2018/01/sports-clubs-and-direct-marketing-am-i.html">http://gdprjersey.blogspot.com/2018/01/sports-clubs-and-direct-marketing-am-i.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION </span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b>When we receive notification that someone has made an online
donation, is it ok to email them and thank them directly (rather than just the
automated thank you that goes out)?</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SHORT ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Yes</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">LONG ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
GDPR will not stop emails, letters, thank-you and correspondence.
You can send a personal or an automated reply. GDPR is about <span style="mso-spacerun: yes;"> </span>how you manage people’s data private, safe and
secure.<span style="mso-spacerun: yes;"> </span>So sending an email “Thank you
Mr Jones for £50000” is fine, but writing “Mr Jones gave us £5000, and here is
his email address” is not!</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal; font-size: 14.0pt;">QUESTION</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b>I have checked with our CRM hosts, Blackbaud (eTapestry)
about where the data is held. When sending out the letters to members, should I
get explicit consent that they are ok with this….? </b></div>
<div class="MsoNormal">
<b><br /></b></div>
<div class="MsoNormal">
<b>Our eTapestry data is hosted in either California or
Boston. Blackbaud are certified under Privacy Shield, which replaced
the old Safe Harbour Agreement. You can find out more information on this
here: <a href="https://www.blackbaud.co.uk/privacy-shield" target="_blank">https://www.blackbaud.co.uk/privacy-shield</a></b>
</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This is messy because according to many US privacy-shield will
NOT acceptable to EU GDPR and there are real doubts and concerns about use of
US systems. So much so that many US data businesses (eg DropBox) are actually
moving their services to Europe to comply!</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
In this scenario you are the data-controller and Blackbaud
(eTapestry) are the data-processor. You are responsible for their actions!</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
See also previous Q&A which are relevant</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://gdprjerseyarticles.blogspot.com/2018/02/great-advice-on-gdpr-and-cloud-providers.html">http://gdprjerseyarticles.blogspot.com/2018/02/great-advice-on-gdpr-and-cloud-providers.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://gdprjersey.blogspot.com/2018/02/when-should-i-write-to-people-who-hold.html">http://gdprjersey.blogspot.com/2018/02/when-should-i-write-to-people-who-hold.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://gdprjerseyarticles.blogspot.com/2018/02/3-gdpr-blind-spots-to-avoid.html">http://gdprjerseyarticles.blogspot.com/2018/02/3-gdpr-blind-spots-to-avoid.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You have to take a risk-based decision, and you have to
alert your customers, members, users (whoever’s data is being put at risk) what
decisions you have made and what measures you have taken. In most cases there
will be a GDPR compliant alternative.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If the data is simple name and address, and business is
reputable with security etc., you may be OK, provided that people fully
understand and agree the risks. <span style="mso-spacerun: yes;"> </span>If the
data is sensitive or high-risk you may be wise to find another supplier who is
GDPR compliant.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
However you still have the issue how you and they work
together in the event of subject-access-request or a breach notification. Do
they have procedures and processes to satisfy this need?</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Don’t rely upon people being reputable – must of the big
data breaches are by household names!!</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="https://en.wikipedia.org/wiki/List_of_data_breaches">https://en.wikipedia.org/wiki/List_of_data_breaches</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
A final thought – what if it was your data. What if your
name, email, address and other (possibly sensitive) data was in a place that was
not private, safe or secure? What if that data was lost or stolen? What would
be the impact?</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">FURTHER ADVICE AND SUPPORT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you need more specific support (for example a meeting) I
know the Jersey Community Partnership and Association of Jersey Charities are
looking to co-ordinate some resources with various local suppliers. Where
necessary grant funding may be available.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://www.jerseycommunitypartnership.org/">http://www.jerseycommunitypartnership.org/</a></div>
<div class="MsoNormal">
<a href="http://www.jerseycharities.org/">http://www.jerseycharities.org/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">USEFUL LINKS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Jersey Data Protection Association </div>
<div class="MsoNormal">
<a href="https://jdpa.org.je/">https://jdpa.org.je/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is a list of Jersey Data Protection events here</div>
<div class="MsoNormal">
<a href="https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/">https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
For a general understanding of GDPR I highly recommend the
guidance of Jersey’s Data Protection Authority</div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/">https://thinkgdpr.org/</a></div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/article/gdpr-guidance/">https://thinkgdpr.org/article/gdpr-guidance/</a></div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-13763779225998634082018-02-05T02:28:00.004-08:002018-02-05T02:29:47.593-08:00When should I write to the people who hold or process my data?<!--[if gte mso 9]><xml>
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<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
When should I write to the people who hold or process my
data?</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ANSWER</span></b></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Now</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Organisations are obliged to check that where other
people hold data for them (eg backups) or process it for them (eg payroll)
the other person (data-processor) keeps it private, safe and secure.</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
This guidance is useful </div>
<div class="MsoNoSpacing">
<a href="https://ico.org.uk/media/about-the-ico/consultations/2014789/draft-gdpr-contracts-guidance-v1-for-consultation-september-2017.pdf">https://ico.org.uk/media/about-the-ico/consultations/2014789/draft-gdpr-contracts-guidance-v1-for-consultation-september-2017.pdf</a></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
See Page 19 “This is because Article 28.1 says that you
must only use a processor that can provide sufficient guarantees in terms of
its resources and expertise, to implement technical and organisational measures
to comply with the GDPR and protect the rights of data subjects.”</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Many organisations have a “standard sheet” that explains
that they have all the latest technology and certifications and company with
GDPR . If they don’t you might write a letter something like this…</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Dear xxxxxx</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
At xxxxxxxx we are getting ready for General Data
Protection Regulation (GDPR).</div>
<div class="MsoNoSpacing">
We have recently been mapping the step-by-step processes
as people arrive, stay and eventually leave and looking at what data is held by
whom, why and how it is used. Understanding this helps set-up the right roles,
goals and controls to ensure that personal data is private, safe and secure.</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
We use your xxxxxxxxxxx system for processing
xxxxxxxxxxxxxx</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Can you summarise your policy, procedures and measures as
regards Data Protection and Information Security? Do you have Cyber Essentials
or Cyber Essentials-Plus? Or perhaps ISO 27001? </div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Does your contract cover Data Protection, and the
data-processor arrangements as regards privacy, security and processes in
relation to subject-access-requests or breach notifications?</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
I am keen to have something that I can refer to for GDPR
Compliance. </div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Yours Sincerely</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
xxxx</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">NEED SUPPORT WITH GDPR? </span></b></div>
<div class="MsoNoSpacing">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;"> </span></b></div>
<div class="MsoNoSpacing">
Jersey Community Partnership and Association of Jersey Charities
are looking to co-ordinate resources and suppliers, and there may be grant
funding available.</div>
<div class="MsoNoSpacing">
Jersey Charities Q&A</div>
<div class="MsoNoSpacing">
<a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Jersey Data Protection Association list of GDPR events</div>
<div class="MsoNoSpacing">
<a href="https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/">https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/</a></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Data Protection Reform in the Channel Islands</div>
<div class="MsoNoSpacing">
<a href="https://thinkgdpr.org/">https://thinkgdpr.org/</a></div>
<div class="MsoNoSpacing">
<a href="https://thinkgdpr.org/article/gdpr-guidance/">https://thinkgdpr.org/article/gdpr-guidance/</a></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">CONTACT</span></b></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
TimHJRogers@AdaptConsultingCompany.Com</div>
<div class="MsoNoSpacing">
+447797762051 Skype: timhjrogers TimHJRogers@gmail.com</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
<br /></div>
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<![endif]-->Unknownnoreply@blogger.com1tag:blogger.com,1999:blog-2846658604012522929.post-67418589850769485162018-01-31T10:57:00.002-08:002018-01-31T11:06:42.767-08:00How does GDPR affect consent for taking photographs/film footage of people?<!--[if gte mso 9]><xml>
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</xml><![endif]--><b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b>
<br />
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="mso-spacerun: yes;"> </span>The more detailed
element of this question for us is that we currently gain written consent from
people when taking photographs at things like events so that we can use them in
promotional material, on our website etc. Another point is the longevity of the
consent. Photos are invariably used more than once and it is difficult to have
a one size fits all because it depends on the medium of publication, type of
event etc. What about withdrawal of consent?</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">KEY ELEMENTS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This is not a simple question with a short answer, so let’s
break it down. With a few worked examples, with the overriding caveat that GDPR
is not about stopping businesses or photos, nor preventing twitter, Facebook,
websites or Instagram. It is just making sure that you follow necessary steps
to assure people’s reasonable privacy.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">Guidance on Photography
and video equipment</b></div>
<div class="MsoNormal">
<a href="https://ico.org.uk/for-organisations/guide-to-data-protection/encryption/scenarios/photography-and-video-equipment/">https://ico.org.uk/for-organisations/guide-to-data-protection/encryption/scenarios/photography-and-video-equipment/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
It is useful to be clear when you are providing a service and
when you own the product. If I pay a plumber to install a sink in my house he
is providing a service. He doesn’t own the sink, or my house! As a photographer
you might take a fee for your service, but the photos belong to the other person.
Unless you reach an agreement.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The most important thing is who owns the photo. If I pay you
to take my photo then it is implicit that I own the photo, and control
everything about it. If you are an artist and you take a photo then you own the
photo, and can for example, put it in a frame and sell it.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Clearly if they own the photos they can give consent or
withdraw consent. If you own the photos (example photo of surfers and sunset)
then you don’t need consent.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SCENARIO1 TAKING PHOTOGRAPHS/FILM FOOTAGE AT A PRIVATE EVENT
(EG WEDDING)</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you have a written contract with someone to do photographs/film
footage then you must do only what is in that agreement (which can include many
options and cover all the issues). You may not, for example, share those photos
with anyone else, or publish them without agreement. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is nothing to stop you seeking agreement. Some people
might love the fact that their photos are on your website (others might not).</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SCENARIO2 TAKING PHOTOGRAPHS/FILM FOOTAGE AT A SCHOOL PLAY</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If photographing children, for example, I would seek
parental approval and not share the photos without agreement.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">Guidance for personal
school photos</b></div>
<div class="MsoNormal">
<a href="https://ico.org.uk/for-the-public/schools/photos/">https://ico.org.uk/for-the-public/schools/photos/</a></div>
<div class="MsoNormal">
<a href="https://www.nspcc.org.uk/preventing-abuse/safeguarding/photography-sharing-images-guidance/">https://www.nspcc.org.uk/preventing-abuse/safeguarding/photography-sharing-images-guidance/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SCENARIO3 TAKING PHOTOGRAPHS/FILM FOOTAGE AT A PUBLIC EVENT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is guidance on-line about photographs/film footage at
a public event. In effect if it is a public event then you can take a photo of
a rock concert, sailing race, fairground etc. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">Guidance for things
like public graduation photos (and some useful forms/agreements)</b></div>
<div class="MsoNormal">
<a href="http://www.bath.ac.uk/data-protection/guidance/photography-filming/index.html">http://www.bath.ac.uk/data-protection/guidance/photography-filming/index.html</a></div>
<div class="MsoNormal">
<a href="https://www.admin.ox.ac.uk/councilsec/compliance/dataprotection/useofphotographsandvideo/">https://www.admin.ox.ac.uk/councilsec/compliance/dataprotection/useofphotographsandvideo/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span style="font-family: "calibri" , "sans-serif";">Photographers
Rights - Street shooting, people, privacy & children</span></b></div>
<div class="MsoNormal">
<a href="http://www.urban75.org/photos/photographers-rights-street-shooting.html">http://www.urban75.org/photos/photographers-rights-street-shooting.html</a></div>
<div class="MsoNormal">
<a href="https://idpc.org.mt/en/Documents/Data%20Protection%20and%20Street%20Photography.pdf">https://idpc.org.mt/en/Documents/Data%20Protection%20and%20Street%20Photography.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SCENARIO4 TAKING PHOTOGRAPHS/FILM FOR SOCIAL MEDIA</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is nothing wrong with tweeting a photo of the audience
at an event. I did this for the Charity presentation. However to avoid
potential issues I took a photo from the back and therefore the only
recognisable people are the organisers who are facing forward.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SCENARIO5 MODELLING</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I have actually done some modelling once. Not all models are
beautiful! In these circumstances you sign a contract that specifically says
that you hand-over all rights to the agency so that they can use the photos
howsoever they choose. They took about 100 photos and paid me £100, but they
now have a big stock of photos that they can use on their corporate website.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Taking a modelling approach is useful for the scenario where
you want to keep the photos and be able to use them for web, print, broadcast
etc., You can build all these into the modelling agreement. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">FURTHER ADVICE AND SUPPORT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you need more specific support (for example a meeting) I
know the Jersey Community Partnership and Association of Jersey Charities are
looking to co-ordinate some resources with various local suppliers.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://www.jerseycommunitypartnership.org/">http://www.jerseycommunitypartnership.org/</a></div>
<div class="MsoNormal">
<a href="http://www.jerseycharities.org/">http://www.jerseycharities.org/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">USEFUL LINKS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Jersey Data Protection Association </div>
<div class="MsoNormal">
<a href="https://jdpa.org.je/">https://jdpa.org.je/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There is a list of Jersey Data Protection events here</div>
<div class="MsoNormal">
<a href="https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/">https://www.eventbrite.com/d/jersey--saint-helier/jersey-data-protection-association/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
For a general understanding of GDPR I highly recommend the
guidance of Jersey’s Data Protection Authority</div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/">https://thinkgdpr.org/</a></div>
<div class="MsoNormal">
<a href="https://thinkgdpr.org/article/gdpr-guidance/">https://thinkgdpr.org/article/gdpr-guidance/</a></div>
<div class="MsoNormal">
<br /></div>
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<![endif]-->Unknownnoreply@blogger.com2tag:blogger.com,1999:blog-2846658604012522929.post-90939501590853459022018-01-26T07:12:00.001-08:002018-01-26T07:12:12.573-08:00Breach policy templates or breach notification contracts <!--[if gte mso 9]><xml>
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<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: #1f497d;"><br /></span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">Have you come across
any breach policy templates or breach notification contracts with suppliers and
processors that are simple and straightforward by any chance?</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SHORT ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
No</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">LONG ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This is a really great question. There are a number of
samples and template available on-line and a number of businesses who offer consultancy
and support. In the links section below I have included some potential documents.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
However whilst these can be a good starting point be aware
of the following.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
It is really important to write something that reflects the
way your organisation works. Moreover the type of breach, circumstances, data
and impact will necessitate very different content. Consider the following as
examples…</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Scenario 1 The loss of an encrypted + password protected laptop
that had the name and address of all your members. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Scenario 2 The hacking of your Cloud-IT provider, with the
result that all their customer data (including yours) is now available on-line
to any criminal or hacker. This is made worse by the fact that your data was
not encrypted and included financial, banking and medical details and you never
did any checks on the Cloud-IT provider before you put the data there.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I understand the Jersey Information Commission Office is
looking to develop a system that you can update and which then notifies all the
appropriate agencies, including the JFSC in the case of Financial Institutions.
My understanding is that this is still ”on the drawing board” but it will be
useful to the Information Commission<span style="mso-spacerun: yes;"> </span>Office
to be able to receive breach notification quickly and efficiently and in a standard
format. Especially given the 72 hour deadline.</div>
<b style="mso-bidi-font-weight: normal;"><span style="color: teal; font-family: "Calibri","sans-serif"; font-size: 13.0pt; line-height: 115%; mso-ansi-language: EN-GB; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"><br clear="all" style="mso-special-character: line-break; page-break-before: always;" />
</span></b>
<div class="MsoNormal" style="line-height: 115%; margin-bottom: 10.0pt;">
<br /></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">BREACH NOTICE PROCESS</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I recommend any organisation to start first with a
data-mapping exercise to understand the step-by-step process and who does what,
when, where, how and why.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If having completed the step-by-step process you note any
risks or if the data is “special category data” [race; ethnic origin; politics;
religion; trade union membership; genetics; biometrics; health; sex life; or
sexual orientation]. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If necessary you should do a risk assessment (Data
Processing Impact Assessment DPIA) on the possible implications for the data-subject
and the measures necessary to protect them</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
When you have all this information then you have the basic
information needed to answer a subject-access-request “…what information do you
hold about me and why…” and also compete a breach notification to the regulator
or data-subject “…we have lost personal data, these are the implications, and
this is what we are doing…”</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
It is sensible to have a rehearsed process and some
pre-prepared statements but as you may appreciate the format and content may
vary significantly depending on circumstances.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">BREACH NOTICE
GUIDANCE</b></div>
<span style="font-family: "Calibri","sans-serif"; mso-ascii-theme-font: minor-latin; mso-bidi-theme-font: minor-latin; mso-hansi-theme-font: minor-latin;">You must
report a notifiable breach to the ICO without undue delay, but not later than
72 hours after becoming aware of it. If you take longer than this, you must
give reasons for the delay.</span><br />
<span style="font-family: "Calibri","sans-serif"; mso-ascii-theme-font: minor-latin; mso-bidi-theme-font: minor-latin; mso-hansi-theme-font: minor-latin;">When
reporting a breach, the GDPR says you must provide:</span><br />
<ul type="disc">
<li class="MsoNormal" style="mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list 36.0pt;"><span style="font-size: 12.0pt; mso-ascii-font-family: Calibri; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: Calibri; mso-bidi-theme-font: minor-latin; mso-hansi-font-family: Calibri; mso-hansi-theme-font: minor-latin;">a description of the nature of
the personal data breach including, where possible: </span></li>
<ul type="circle">
<li class="MsoNormal" style="mso-list: l0 level2 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list 72.0pt;"><span style="font-size: 12.0pt; mso-ascii-font-family: Calibri; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: Calibri; mso-bidi-theme-font: minor-latin; mso-hansi-font-family: Calibri; mso-hansi-theme-font: minor-latin;">the
categories and approximate number of individuals concerned; and</span></li>
<li class="MsoNormal" style="mso-list: l0 level2 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list 72.0pt;"><span style="font-size: 12.0pt; mso-ascii-font-family: Calibri; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: Calibri; mso-bidi-theme-font: minor-latin; mso-hansi-font-family: Calibri; mso-hansi-theme-font: minor-latin;">the
categories and approximate number of personal data records concerned;</span></li>
</ul>
<li class="MsoNormal" style="mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list 36.0pt;"><span style="font-size: 12.0pt; mso-ascii-font-family: Calibri; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: Calibri; mso-bidi-theme-font: minor-latin; mso-hansi-font-family: Calibri; mso-hansi-theme-font: minor-latin;">the name and contact details of
the data protection officer (if your organisation has one) or other
contact point where more information can be obtained;</span></li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list 36.0pt;"><span style="font-size: 12.0pt; mso-ascii-font-family: Calibri; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: Calibri; mso-bidi-theme-font: minor-latin; mso-hansi-font-family: Calibri; mso-hansi-theme-font: minor-latin;">a description of the likely
consequences of the personal data breach; and</span></li>
<li class="MsoNormal" style="mso-list: l0 level1 lfo1; mso-margin-bottom-alt: auto; mso-margin-top-alt: auto; tab-stops: list 36.0pt;"><span style="font-size: 12.0pt; mso-ascii-font-family: Calibri; mso-ascii-theme-font: minor-latin; mso-bidi-font-family: Calibri; mso-bidi-theme-font: minor-latin; mso-hansi-font-family: Calibri; mso-hansi-theme-font: minor-latin;">a description of the measures
taken, or proposed to be taken, to deal with the personal data breach,
including, where appropriate, the measures taken to mitigate any possible
adverse effects.</span></li>
</ul>
<div class="MsoNormal">
Note that if the information is unintelligible (example
encrypted) then you only have to tell the regulator. If however personal data
has leaked and is legible or usable then you have to tell your data-subject (eg
staff, customer supplier etc.)</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">PROCESSOR CONTRACTS +
BREACH NOTICE</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you receive data from another organisation and processes
it on their behalf, or your give data to another organisation and they processes
it on your behalf you should have a contract that clearly explains responsibilities,
roles, goals and controls.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">Controller
and processor contracts checklist</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the subject
matter and duration of the processing;</span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the nature
and purpose of the processing;</span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the type of
personal data and categories of data subject; </span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
obligations and rights of the controller.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">Contracts
include the following terms:</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
processor must only act on the written instructions </span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
processor must ensure duty of confidence;</span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
processor must ensure the security of processing;</span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
processor must only engage a sub-processor with the prior consent of the data
controller </span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
processor must assist on subject access </span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
processor must assist on data breaches and DPIA</span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the processor
must delete or return all personal data </span></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">the
processor must submit to audits and inspections, </span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
It would be prudent that this includes rehearsed process and
some pre-prepared statements so that both organisations can be co-ordinated and
meet the 72 hour deadline for breach notifications.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">LINKS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Breach Notification under existing Data Protection Act</div>
<div class="MsoNormal">
<a href="https://ico.org.uk/media/for-organisations/documents/1536/breach_reporting.pdf">https://ico.org.uk/media/for-organisations/documents/1536/breach_reporting.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Breach Notification form for existing Data Protection Act</div>
<div class="MsoNormal">
<a href="https://tinyurl.com/y9ekwnrq">https://tinyurl.com/y9ekwnrq</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
GDPR Personal data breaches</div>
<div class="MsoNormal">
<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/personal-data-breaches/">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/personal-data-breaches/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Contracts and liabilities between controllers and processors
</div>
<div class="MsoNormal">
<a href="https://ico.org.uk/media/about-the-ico/consultations/2014789/draft-gdpr-contracts-guidance-v1-for-consultation-september-2017.pdf">https://ico.org.uk/media/about-the-ico/consultations/2014789/draft-gdpr-contracts-guidance-v1-for-consultation-september-2017.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">GDPR ADVICE FOR LOCAL CHARITIES AND NOT-FOR-PROFIT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I am working with Jersey Community Partnership and
Association of Jersey Charities to possibly set-up a presentation / workshop to
talk about GDPR for local Charities and Not-for-Profit. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
In the meantime, for January, I have proposed a useful
approach to help local charities might be if organisations pick a question or
topic and I offer general advice on best approach which we can publish and
share with other charities and not-for-profit organisations. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You can email with your question or topic at <a href="mailto:timhjrogers@gmail.com">timhjrogers@gmail.com</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">CONTACT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
TimHJRogers@AdaptConsultingCompany.Com</div>
<div class="MsoNormal">
+447797762051 Skype: timhjrogers TimHJRogers@gmail.com</div>
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<br /></div>
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QUESTION</div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;">Do I
need a Privacy Notice and what should be in it?</b></div>
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<br /></div>
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ANSWER</div>
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<b style="mso-bidi-font-weight: normal;">Simple answer: YES</b></div>
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<br /></div>
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More detail: <span style="mso-spacerun: yes;"> </span>There is
a lot of guidance available on-line about what should be in a Privacy Notice.
However it is important to tailor this to your needs. In some cases the Privacy
Notice may be part of a contract or membership agreement.</div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><u>Decide what to
include by working out:</u></b></div>
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<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>what personal information you hold;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>what you do with it and what you are planning to
do with it;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>what you actually need;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>whether you are collecting the information you
need;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>whether you are creating new personal
information; and</div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>whether there are multiple data controllers.</div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><u>Also consider
including:</u></b></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>the links between different types of data you
collect and the purposes that you use each type of data for;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>the consequences of not providing information;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>what you are doing to ensure the security of
personal information;</div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>information about people’s right of access to
their data; and</div>
<div class="MsoListParagraphCxSpLast" style="margin-left: 36.0pt; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>what you will not do with their data.</div>
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<br /></div>
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Privacy notices under the EU General Data Protection
Regulation</div>
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<br /></div>
<div class="MsoNormal">
<a href="https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/your-privacy-notice-checklist/">https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/your-privacy-notice-checklist/</a></div>
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<br /></div>
<div class="MsoNormal">
MORE DETAIL</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you go to <a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a>
you’ll see a lot of Q&As, and down the right column lots of links to advice
from Jersey Data Protection Association, Jersey Information Commission Office,
as well as Jersey Community Partnership and the Association of Jersey
Charities. We are also organising a number of presentations and workshops.</div>
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<br /></div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-79167731639222437042018-01-23T07:55:00.001-08:002018-01-23T07:55:30.422-08:00Sports Clubs and data: Is it OK to keep all my data on a PC?<!--[if gte mso 9]><xml>
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<br />
<div class="MsoNormal">
QUESTION</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">Sports Clubs and data:
Is it OK to keep all my data on a PC?</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
ANSWER</div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;">Simple answer: YES</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
More detail: <span style="mso-spacerun: yes;"> </span>Data
should be accurate, private and safe. This means that only people who need
access can get the data, and the data is up-to-date, and secure. There are
other issues, but in summary the following procedures will help meet the needs
of GDPR. Be aware that the data-subject (You or Me) have rights to know what
personal information is held and why, so don’t keep more than you need or more
than is agreed.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Paperwork</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Make sure paperwork is locked-away and only people who are
authorised have access. When the paperwork has passed its “sell-by-date” make
sure it is secure shredded. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If “snoopy Shiela” is going through your files you are
responsible!</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Computer Files</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Make sure PCs are password protected and encrypted so that
if you loose the PC the person finding it (or stolen it) does not have any
access to the data on it. Make sure you have up-to-date software and adequate
protection against malware. If you share data, or back-it-up make sure they
have all the right authority and projections too. When the paperwork has passed
its “sell-by-date” make sure it is deleted, and that there are no copies
anywhere.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you give data to or share data with <span style="mso-spacerun: yes;"> </span>“dodgy Dave” you are responsible!</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
MORE DETAIL</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you go to <a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a>
you’ll see a lot of Q&As, and down the right column lots of links to advice
from Jersey Data Protection Association, Jersey Information Commission Office,
as well as Jersey Community Partnership and the Association of Jersey
Charities. We are also organising a number of presentations and workshops.</div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-36754569665542982612018-01-23T07:54:00.003-08:002018-01-23T07:54:58.199-08:00Sports Clubs and direct marketing: Am I allowed to use the members database to send direct marketing? Things like emails, sms, text, phone calls.<!--[if gte mso 9]><xml>
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QUESTION</div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;">Sports Clubs and direct
marketing: Am I allowed to use the members database to send direct marketing?
Things like emails, sms, text, phone calls.</b></div>
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<br /></div>
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ANSWER</div>
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<b style="mso-bidi-font-weight: normal;">Simple answer: NO</b></div>
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<br /></div>
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More detail: <span style="mso-spacerun: yes;"> </span>If you have
people’s consent for direct marketing then YES you can. But if the data was gathered
for one purpose (eg membership) you cannot use it for another purpose (eg marketing)
without their agreement.</div>
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<br /></div>
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This is why it is important to think-ahead about what you
intend to do with people’s data before you ask for agreement. If people agree
for you to contact them using emails, sms, text, phone calls then it is OK.</div>
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<br /></div>
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There are a lot of rules about cold calling and spam
emailing which are intended to protect the public (You and Me). There is also some
great guidance on marketing and fund raising.</div>
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<br /></div>
<div class="MsoNormal">
There is some useful advice here</div>
<div class="MsoNormal">
<a href="http://gdprjersey.blogspot.com/2017/12/jersey-charity-advice-on-gdpr-and.html">http://gdprjersey.blogspot.com/2017/12/jersey-charity-advice-on-gdpr-and.html</a></div>
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<br /></div>
<div class="MsoNormal">
MORE DETAIL</div>
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<br /></div>
<div class="MsoNormal">
If you go to <a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a>
you’ll see a lot of Q&As, and down the right column lots of links to advice
from Jersey Data Protection Association, Jersey Information Commission Office,
as well as Jersey Community Partnership and the Association of Jersey
Charities. We are also organising a number of presentations and workshops.</div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-72121005621263381162018-01-23T07:54:00.000-08:002018-01-23T07:56:31.320-08:00Sports Clubs and contact database: Do I have to go out to everyone and ask them if they’re still happy for us to hold their data and do XYZ with it?<!--[if gte mso 9]><xml>
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QUESTION</div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;">Sports Clubs and contact
database: Do I have to go out to everyone and ask them if they’re still happy
for us to hold their data and do XYZ with it?</b></div>
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<br /></div>
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ANSWER</div>
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<b style="mso-bidi-font-weight: normal;">Simple answer: YES</b></div>
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<br /></div>
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More detail: <span style="mso-spacerun: yes;"> </span>If you
already have people’s consent or some form or agreement then you don’t need to
get it again. However if you don’t now would be a good time to do some
housekeeping and update your records. </div>
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<br /></div>
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If you are emailing people take the opportunity to review
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private, up-to-date and secure. </div>
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<br /></div>
<div class="MsoNormal">
Knowing this will make it easier for you to explain why you
need people’s information and assure them that you will keep their data safe, possibly
in a Privacy Notice or in the Application Form or Agreement.</div>
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<br /></div>
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Be aware, it is important to keep people’s personal data
private and it is very important to have parental permission and access and
security controls if you hold data about children.</div>
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<br /></div>
<div class="MsoNormal">
MORE DETAIL</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you go to <a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a>
you’ll see a lot of Q&As, and down the right column lots of links to advice
from Jersey Data Protection Association, Jersey Information Commission Office,
as well as Jersey Community Partnership and the Association of Jersey
Charities. We are also organising a number of presentations and workshops.</div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-13097493106912055032018-01-22T01:44:00.002-08:002018-01-22T01:44:56.951-08:00When to re-assess processes or projects for GDPR issues?<div class="separator" style="clear: both; text-align: center;">
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<br />Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-48747478768682833762018-01-19T09:53:00.002-08:002018-01-22T05:02:53.806-08:00Can I promote an event and nominations of people and organisations for awards through Facebook?<!--[if gte mso 9]><xml>
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<br />
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b>Can I promote an event and nominations of people and
organisations for awards through Facebook?</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b>Simple Answer: YES. However there are some things to consider. </b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
GDPR is about sensible data protection and making sure personal
information is accurate, fair, confidential and secure. There are requirements
to make sure that you only use personal information for its agreed purpose, and
that the “data subject” (you or me) has rights over their data, including
knowing what you hold, how you use it and why.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you are promoting organisations then clearly this is not personal
information and nobody is going to be embarrassed or annoyed, or indeed suffer harm.
If however you are gathering people’s name, address, email, or other personal information
you have a duty to get their agreement and keep the information confidential
and only for the agreed purpose.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you use a form to gather the information and on that form
you make clear the circumstances and the right for the nominee to say “NO” then
the process is really straight forward. Make sure however you delete all the
data after the awards, since it is wrong to keep data beyond its need or
purpose.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
What you should avoid is sharing or leaking information or
publishing anything without their agreement. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
This is an extreme example, but it illustrates a point. Don’t
publish the name, address, email and activities of someone without their agreement
because doing so might compromise their right to a peaceful life. <span style="mso-spacerun: yes;"> </span>I know you would never do this, but it is
important to explain that the purpose of GDPR is to protect people (you and me)
and our privacy.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">SUPPORT WITH GDPR</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You can find more GDPR Questions and Answers here</div>
<div class="MsoNormal">
<a href="https://gdprjersey.blogspot.com/">https://gdprjersey.blogspot.com/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you have a question<span style="mso-spacerun: yes;">
</span>about GDPR feel free to email me at <a href="mailto:timjhrogers@gmail.com">timjhrogers@gmail.com</a>, or come to St
Paul's Centre, Tuesday 30th January from 1pm to 3pm.</div>
<div class="MsoNoSpacing">
https://www.eventbrite.co.uk/e/gdpr-tickets-42277671654</div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-11033365448563941152018-01-18T23:54:00.001-08:002018-01-22T05:02:27.018-08:00Do charities need to register for Data Protection and what will be costs be?<!--[if gte mso 9]><xml>
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</xml><![endif]--><b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b><br />
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">Do charities need to
register with the Data Protection Authority (Jersey) ? What will be costs be?</b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">RESPONSE</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b>Simple Answer: YES, We don't know yet.</b><br />
<br />
This is a really great question because at the moment there
are a number of organisations who are not registered under the current Data
Protection Law, and who may be required to register and pay fees under the new
law.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The States of Jersey has unanimously adopted the draft Data
Protection (Jersey) Law 201- and the draft Data Protection Authority (Jersey)
Law 201-. The legislation will now be sent to the Privy Council for sanction.
It is anticipated that (subject to Royal Assent) the laws will come into force
on or before 25 May 2018 when the EU's General Data Protection Regulation will
also come fully into force. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">P.116/2017 Draft
Data Protection (Jersey) Law 201- </b></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">P.117/2017 Data
Protection Authority (Jersey) Law 201- </b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You can see the draft legislation here…</div>
<div class="MsoNormal">
<a href="http://www.statesassembly.gov.je/Pages/Propositions.aspx">http://www.statesassembly.gov.je/Pages/Propositions.aspx</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="mso-fareast-font-family: "Times New Roman";">I note
the<span class="apple-converted-space"> </span></span><span lang="EN-US" style="mso-ansi-language: EN-US; mso-fareast-font-family: "Times New Roman";">flat
annual fee may be much lower if Charities as a sector can demonstrate good
practice with secure + private data. So there may be
value in being coordinated and lobbying for a low or possibly no charge.</span><span style="font-size: 11.0pt; mso-fareast-font-family: "Times New Roman";"></span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><i><span lang="EN-US" style="mso-ansi-language: EN-US; mso-fareast-font-family: "Times New Roman";">The<span style="mso-spacerun: yes;">
</span>recommendation<span style="mso-spacerun: yes;"> </span>is<span style="mso-spacerun: yes;"> </span>a<span style="mso-spacerun: yes;">
</span>risk-based<span style="mso-spacerun: yes;"> </span>tiered<span style="mso-spacerun: yes;"> </span>administrative<span style="mso-spacerun: yes;"> </span>charge.<span style="mso-spacerun: yes;">
</span>With<span style="mso-spacerun: yes;"> </span>this<span style="mso-spacerun: yes;"> </span>option,<span style="mso-spacerun: yes;">
</span>organisations acting as data processors or controllers would be assessed
and classified<span style="mso-spacerun: yes;"> </span>according<span style="mso-spacerun: yes;"> </span>to<span style="mso-spacerun: yes;">
</span>the<span style="mso-spacerun: yes;"> </span>risk<span style="mso-spacerun: yes;"> </span>of<span style="mso-spacerun: yes;">
</span>their<span style="mso-spacerun: yes;"> </span>processing<span style="mso-spacerun: yes;"> </span>activities,<span style="mso-spacerun: yes;">
</span>then<span style="mso-spacerun: yes;"> </span>allocated<span style="mso-spacerun: yes;"> </span>to<span style="mso-spacerun: yes;">
</span>a<span style="mso-spacerun: yes;"> </span>tiered-band<span style="mso-spacerun: yes;"> </span>defined by their perceived risk. A flat
annual fee for this tier would be then be levied<span style="mso-spacerun: yes;"> </span>against the organisation.</span></i></b><span style="mso-fareast-font-family: "Times New Roman";"> </span><span style="font-size: 11.0pt; mso-fareast-font-family: "Times New Roman";"></span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Irrespective of whether there is a charge, it is clear that Data
Protection (Jersey) Law will apply to Charities. Article 27 sets the fines much
lower for not for profit organisations, but it is very clear that fines
can apply.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><i><span style="mso-fareast-font-family: "Times New Roman";">(3)
An administrative fine ordered against any person whose processing of
data that gave rise to the fine was in the public interest and not for
profit must not exceed £10,000.</span></i></b><span style="font-size: 11.0pt; mso-fareast-font-family: "Times New Roman";"></span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">GDPR ADVICE FOR LOCAL CHARITIES AND NOT-FOR-PROFIT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I am working with Jersey Community Partnership and
Association of Jersey Charities to possibly set-up a presentation / workshop to
talk about GDPR for local Charities and Not-for-Profit. This will probably be
Tuesday 30th January and I look forward to confirming details in due course.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
In the meantime, for January, I have proposed a useful
approach to help local charities might be if organisations pick a question or
topic and I offer general advice on best approach which we can publish and
share with other charities and not-for-profit organisations. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You can email with your question or topic at <a href="mailto:timhjrogers@gmail.com">timhjrogers@gmail.com</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">CONTACT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
TimHJRogers@AdaptConsultingCompany.Com</div>
<div class="MsoNormal">
+447797762051 Skype: timhjrogers TimHJRogers@gmail.com</div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-81761346119927447442018-01-18T09:19:00.002-08:002018-01-22T05:03:21.247-08:00How will GDPR effect our register of members (names and addresses) ?<!--[if gte mso 9]><xml>
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<br />
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b>Our Charity was originally registered with the DP
commissioner but a while ago we were advised by the Data Protection Office that
we didn't need to be - so we no longer are. Will this change?</b></div>
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<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ANSWER</span></b></div>
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<br />
<b>Simple Answer: YES. However there are some things to consider. </b><br />
</div>
<div class="MsoNormal">
The Proposed new Data Protection Laws lodged in December is
a beefed-up version of the Jersey Data Protection Act 2005. But there are some
changes, including to the set-up of the Information Commission Office,
registration and fees.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Link to Data Protection Laws lodged in December</div>
<div class="MsoNormal">
<a href="http://www.statesassembly.gov.je/Pages/Propositions.aspx?query=data+protection&sadocumentdatefrom=2017-01-01&sadocumentdateto=2017-12-31">http://www.statesassembly.gov.je/Pages/Propositions.aspx?query=data+protection&sadocumentdatefrom=2017-01-01&sadocumentdateto=2017-12-31</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The draft law says this about registration and fees. So it
is likely you will need to pay<span style="mso-spacerun: yes;"> </span>fee, but
it may be very small, or very large depending on risk.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraph" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>Article 17 makes<span style="mso-spacerun: yes;">
</span>it<span style="mso-spacerun: yes;"> </span>an<span style="mso-spacerun: yes;"> </span>offence<span style="mso-spacerun: yes;">
</span>for controllers<span style="mso-spacerun: yes;"> </span>and<span style="mso-spacerun: yes;"> </span>processors<span style="mso-spacerun: yes;">
</span>of<span style="mso-spacerun: yes;"> </span>personal<span style="mso-spacerun: yes;"> </span>data<span style="mso-spacerun: yes;">
</span>to<span style="mso-spacerun: yes;"> </span>process<span style="mso-spacerun: yes;"> </span>it<span style="mso-spacerun: yes;">
</span>without<span style="mso-spacerun: yes;"> </span>being<span style="mso-spacerun: yes;"> </span>registered,<span style="mso-spacerun: yes;">
</span>subject<span style="mso-spacerun: yes;"> </span>to<span style="mso-spacerun: yes;"> </span>any<span style="mso-spacerun: yes;">
</span>exemptions<span style="mso-spacerun: yes;"> </span>made<span style="mso-spacerun: yes;"> </span>by<span style="mso-spacerun: yes;">
</span>Regulations. The procedure for applying for registration is set out.
Article 18 provides for controllers and processors to pay<span style="mso-spacerun: yes;"> </span>charges if so provided for in<span style="mso-spacerun: yes;"> </span>Regulations</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraph" style="margin-left: 18.0pt; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -18.0pt;">
<span style="font-family: "symbol"; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt "Times New Roman";">
</span></span></span>The recommendation is a risk - based tiered
administrative charge. With this option,<span style="mso-spacerun: yes;">
</span>organisations acting as data processors or controllers would be assessed
and classified<span style="mso-spacerun: yes;"> </span>according to the risk of
their processing activities, then allocated to a tie red - band<span style="mso-spacerun: yes;"> </span>defined by their perceived risk. A flat
annual fee for this tier would be then be levied<span style="mso-spacerun: yes;"> </span>against the organisation.</div>
<div class="MsoNormal">
<span style="mso-tab-count: 1;"> </span></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The only data we hold is a register of members (names and
addresses) and a subset of members who are the actual charity volunteers in
which case we hold phone and email contacts. The data is held on word / excel
on a PC. We don't do anything with it other than use it to collect
subscriptions, send out mailings such as AGM notices and co-ordinate rotas.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There are a lot of similarities to a previous question I
have answered and you may want to read this.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<a href="http://gdprjersey.blogspot.com/2018/01/gdpr-charities-and-mailing-lists_17.html">http://gdprjersey.blogspot.com/2018/01/gdpr-charities-and-mailing-lists_17.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
In summary</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You should have either a contract or consent to hold and use
people’s data. It is best if this is in writing. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you use data for one purpose (AGM notices) then you
cannot use it for another purpose (fundraising) without agreement. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
It is also important that you are clear about how you ensure
data is used, accurate, safe and secure. This should be in a Privacy Notice
which may be part of a contract or a page on a website.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
If you have a PC it is wise to follow good principles around
access, passwords, encryption, backups etc., so that data is not lost or
stolen. The States of Jersey are moving toward requiring anyone who receives
States funding or doing business with the States to meet basic Cyber Essentials
standard.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
http://www.cyberessentials.org/</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Are we "processing data", what does
"notified" mean and are there any GDPR implications for us in your
view?</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ANSWER</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The new law means both “controllers” and “processors” must
be registered. In the example you have given, you are the controller since you
gather the data and have responsibility for it. A processor is someone who does
things with someone else’s data: for example doing payroll.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
Unknownnoreply@blogger.com3tag:blogger.com,1999:blog-2846658604012522929.post-45328836179028443662018-01-18T00:25:00.002-08:002018-01-22T05:05:10.755-08:00GDPR CHARITIES TARGETING 11K’S OR PHILANTHROPIST IN JERSEY<!--[if gte mso 9]><xml>
<o:OfficeDocumentSettings>
<o:AllowPNG/>
</o:OfficeDocumentSettings>
</xml><![endif]--><b style="mso-bidi-font-weight: normal;"><span style="color: teal;">QUESTION</span></b><br />
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">I was wondering how
charities who conduct major donor mapping will stand. I know that some
charities will use Linkedin, FB, media and other ways to find information out
about 11K’s or philanthropist in Jersey to approach for funding. With the new
data protection laws will this become a no go area? </b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">RESPONSE</span></b><br />
<br />
<b>Simple Answer: YES. However there are some things to consider. </b></div>
<div class="MsoNormal">
<br />
<b> </b>This is a really great question because the ICO in the UK
has fined a number of charities for doing this. The good news is that the ICO
has provided clear guidance on the practices you have outlined above and there
are now updated best practice guidelines.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Using use Linkedin, FB, media and other ways to find information
out about 11K’s or philanthropist in Jersey may be regarded as “profiling” and
“Ranking you based on your wealth” and unless the people have expressly agreed
to this it is in breach of current Data Protection and future GDPR</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">Collectively
11 charities have been fined £138,000 in 2017</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
The International Fund for Animal Welfare - £18,000</div>
<div class="MsoNormal">
Cancer Support UK - £16,000</div>
<div class="MsoNormal">
Cancer Research UK - £16,000</div>
<div class="MsoNormal">
Guide Dogs for the Blind Association - £15,000</div>
<div class="MsoNormal">
Macmillan Cancer Support - £14,000</div>
<div class="MsoNormal">
The Royal British Legion - £12,000</div>
<div class="MsoNormal">
The NSPCC - £12,000</div>
<div class="MsoNormal">
Great Ormond Street Hospital Children’s Charity - £11,000</div>
<div class="MsoNormal">
wwf-uk - £9,000</div>
<div class="MsoNormal">
Battersea Dogs and Cats Home - £9,000</div>
<div class="MsoNormal">
Oxfam - £6,000</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">More
Information Here</span></div>
<div class="MsoNormal">
<a href="https://www.civilsociety.co.uk/news/ico-fines-11-charities-for-breaches-of-data-protection.html#sthash.FRnQw2tb.dpuf"><span lang="EN-US" style="mso-ansi-language: EN-US;">https://www.civilsociety.co.uk/news/ico-fines-11-charities-for-breaches-of-data-protection.html#sthash.FRnQw2tb.dpuf</span></a><span lang="EN-US" style="mso-ansi-language: EN-US;"></span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<br /></div>
<b style="mso-bidi-font-weight: normal;"><span style="color: teal; font-family: "calibri" , "sans-serif"; font-size: 13.0pt; line-height: 115%;"><br clear="all" style="mso-special-character: line-break; page-break-before: always;" />
</span></b>
<br />
<div class="MsoNormal" style="line-height: 115%; margin-bottom: 10.0pt;">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">ADVICE</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I do not think there is anything wrong with making contact
with someone via Facebook, Linked-In or even in correspondence, provided that
they have the opportunity to decline or say NO.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
What is problematic is gathering information about people
without their knowledge or permission, for a purpose that they have not agreed
to. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">WHAT ARE THE PRACTICES AND WHY ARE THEY WRONG?</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">Ranking
you based on your wealth.</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">Some
charities profile their donors based on their wealth. They hire companies to
investigate income, property values, lifestyle, and even a person’s friendship
circles in order to find the most wealthy and valuable donors. These companies
also identify donors they believe charities should target because they are most
likely to leave money in their wills – they call this legacy profiling.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">What’s
wrong with that?</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">Donors are
oblivious to this practice. If you don’t know it’s happening, you can’t object.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">Finding
information about you, that you didn’t provide</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">Some
charities hire companies to find missing information or update out of date
information in their databases. These companies use information that has been
provided by the donor to track down new data or fill in the gaps. For example,
they may use your old telephone number to find your new one or they may use
your email address to track down your postal address.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">What’s
wrong with that?</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">You have a
right to choose what personal information you provide and you don’t have to
update your details with a charity if you don’t want to. Charities could use
the additional information they uncover, which you do not know they have, to
contact you for more money.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">Sharing
your data with other charities, no matter what the cause and with no record.</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">It is
common for some charities to exchange donor information, through an external
organisation, with other charities to get details of prospective donors.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b><span lang="EN-US" style="mso-ansi-language: EN-US;">What’s
wrong with that?</span></b></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">You can
choose to let charities share your information with other organisations but
charities must make it clear who these organisations are – for example an
animal charity could ask you to let them share your details with other animal
charities or it could name the specific other charities it wants to pass your
details to. However some charities don’t know who they are sharing your details
with.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span lang="EN-US" style="mso-ansi-language: EN-US;">So, for
example, supporters of animal charities could have their information shared
with homeless, humanitarian or religious charities contrary to supporters
expectation.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">RECOMMENDATION</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I would strongly recommend you look at cases above and the
excellent guidance available from these links.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Charity fundraising practices</div>
<div class="MsoNormal">
<a href="https://ico.org.uk/for-the-public/charity-fundraising-practices/">https://ico.org.uk/for-the-public/charity-fundraising-practices/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Personal Information & Fundraising: Consent, Purpose and
Transparency</div>
<div class="MsoNormal">
<a href="https://www.fundraisingregulator.org.uk/information-registration-for-fundraisers/guidance/personal-information-fundraising-consent-purpose-transparency/">https://www.fundraisingregulator.org.uk/information-registration-for-fundraisers/guidance/personal-information-fundraising-consent-purpose-transparency/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Jersey Charity Advice on GDPR and Marketing</div>
<div class="MsoNormal">
<a href="https://gdprjersey.blogspot.com/2017/12/jersey-charity-advice-on-gdpr-and.html">https://gdprjersey.blogspot.com/2017/12/jersey-charity-advice-on-gdpr-and.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">USEFUL LINKS</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
There are many <span style="mso-spacerun: yes;"> </span>documents and guides on these sites, but I
have gathered them all and put them in one place</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
How and why do charities use personal data?</div>
<div class="MsoNormal">
<a href="http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_how-and-why-do-charities-use-personal-data.pdf">http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_how-and-why-do-charities-use-personal-data.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Code of Fundraising Practice</div>
<div class="MsoNormal">
<a href="http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_Code-of-Fundraising-Practice-v1.5-18102017.pdf">http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_Code-of-Fundraising-Practice-v1.5-18102017.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Data Protection & Direct Marketing Checklist For Charity
Fundraising</div>
<div class="MsoNormal">
<a href="http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_data-protection-and-direct-marketing-checklist.pdf">http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_data-protection-and-direct-marketing-checklist.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
Conference paper Fundraising and<span style="mso-spacerun: yes;"> </span>regulatory<span style="mso-spacerun: yes;">
</span>compliance </div>
<div class="MsoNormal">
<a href="http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_fundraising-conference-2017-paper.pdf">http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_fundraising-conference-2017-paper.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="mso-fareast-language: EN-GB;">The Essentials<span style="mso-spacerun: yes;"> </span>For Fundraising<span style="mso-spacerun: yes;"> </span>Organisations</span><br />
<a href="http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_iof-gdpr-essentials-report-final-v1.pdf">http://www.adaptconsultingcompany.com/gdprtools/GDPR_FundRaising_iof-gdpr-essentials-report-final-v1.pdf</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">GDPR ADVICE FOR LOCAL CHARITIES AND NOT-FOR-PROFIT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I am working with Jersey Community Partnership and
Association of Jersey Charities to possibly set-up a presentation / workshop to
talk about GDPR for local Charities and Not-for-Profit. This will probably be
Tuesday 30th January and I look forward to confirming details in due course.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
In the meantime, for January, I have proposed a useful
approach to help local charities might be if organisations pick a question or
topic and I offer general advice on best approach which we can publish and
share with other charities and not-for-profit organisations. </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
You can email with your question or topic at <a href="mailto:timhjrogers@gmail.com">timhjrogers@gmail.com</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="color: teal;">CONTACT</span></b></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
TimHJRogers@AdaptConsultingCompany.Com</div>
<div class="MsoNormal">
+447797762051 Skype: timhjrogers TimHJRogers@gmail.com</div>
<div class="MsoNormal">
<br /></div>
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<![endif]-->Unknownnoreply@blogger.com0tag:blogger.com,1999:blog-2846658604012522929.post-29689785895028893962018-01-17T23:27:00.003-08:002018-01-22T05:05:39.210-08:00 GDPR CHARITIES AND MAILING LISTS – QUESTION AND ANSWER <b>QUESTION</b>
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<b>I have a database of about 800 emails, can I still talk to them after May about events and things that may be of interest, or do I need to contact every one and ask their permission?
</b><br />
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<b>RESPONSE</b>
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<b>Simple Answer: YES. However there are some things to consider. </b><br />
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This is a really great question because I am sure it is typical for many charities and not-for-profit organisations. It is also interesting because the answer is not straight-forward and does offer some insight to what you need to think about.
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Before I offer my answer I’d like to share a great quote from a Data Protection Regulator: You don’t ask a policeman how to drive your car. That’s up to you. However if you break the law the policeman will come knocking.
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It should be clear that GDPR is the law, but it is up to each organisation, charity or not-for-profit organisation how they meet the requirements of the law. It is entirely possible for organisations to take different approaches to achieve the same ends.
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The answer below is not definitive but a common sense approach. There may be many other approaches and different emphasis depending on the people, process, technology, organisation or person (“data subject”) I welcome people to share their views, experience or useful links and guidance in the comments below.
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<b>ANSWER</b>
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How did you get the data? Did the people agree to give you their details? Or did you get it from somewhere else or someone else?If people did agree to give you their details it would be useful to have a record or evidence to prove this. If you already have permission or agreement, you do not have to get it again.
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It really depends on whether you already have permission from the 800 people for you to email them things, and that the permission covers everything you do with their data.
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It is a bit simplistic, but basically GDPR is beefed-up Data Protection and the Jersey Data Protection Act 2005 already applies [Link 1]. So this isn’t something you need to be doing in May. It is something you should already be doing!
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What GDPR says is that there should be a lawful basis for having data [Link 2]. That might be by having explicit consent from each of the 800 people or it could be by agreement, for example if they have subscribed to a mailing list or agree to a contract. There are other lawful bases but they’re not relevant to this question.
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If you don’t already have a valid reason, contract or consent then you need to get this. [Link 3] However before you email 800 people think “If I am going to email this people what do I want to say in the email”.
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Each email, letter, meeting or phone call is an opportunity for people to say YES or NO. So plan carefully what you intend to say.
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Nobody likes to be on a database if they don’t know why, and what protections exist to ensure that it is accurate, fair and safe. It’s a bit Big Brother. And given that so many businesses seem to loose data [names, addresses, phone numbers, credit card details – Link 4] or sell it to marketing or junk-mail companies people are becoming more choosey about what they share, with whom and why.
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GDPR gives everyone rights over their data. That’s rights for you and me. [Link 9]
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This is why it important to think what data do you hold, why, and what protections exist to ensure that it is accurate, fair and safe. [Link 5] If you can then explain this in a Privacy Notice, contract or other document then people are better able to make the right decision [Link 6].
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What’s really helpful is to create a map of what data you hold, where, and who has what access to it. [Link 7] This includes any which is shared with other organisations and what protections you have for data stored on computers.
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If all you are doing is using your laptop for emailing a list of coffee morning events then there is no big deal and the explanation should be simple and agreement straight-forward.
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If however you are storing medical, religious, political or other sensitive data [Link 8] to target people who might be interested in help, counselling or volunteering. And if you are sharing that data with other organisations. And if you are using that to sell stuff. And if that data is on many computers, or computers you don’t control. You can see it quickly gets tricky, because you’re going to have to do a lot of things to convince your customers that their data is accurate, fair and safe.
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Importantly if you agree to use data for one purpose (example monthly update on coffee morning events) you cannot use it for another purpose (example fund raising for other organisations)
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<b>ADVICE</b>
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Create a map of what data you hold, why, where, and who has what access to it. Understand what policy, processes and controls exist to keen it accurate, fair and safe. When you have all this you should be able to write a Privacy Notice, contract or other document (or webpage) that explains this in really simple terms.
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If you are transparent about this, people will trust you and can agree for you to talk to them about events and things that may be of interest. You are then providing an agreed service and not just holding data and sending junk-mail.
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Remember that people have rights, and they can ask what data you hold about them and why (amongst other things). You should be able to answer that question quickly and clearly.
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Would you trust an organisation that couldn’t?
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<br />
<b>USEFUL LINKS</b>
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<br />
Link 1 Guide to Data Protection Act 2005
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<a href="http://www.ogier.com/publications/jersey-data-protection-a-brief-guide-to-the-law" target="_blank">http://www.ogier.com/publications/jersey-data-protection-a-brief-guide-to-the-law</a>
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Link 2 Lawful Basis For Having Data
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/" target="_blank">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/</a>
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Link 3 Consent
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/consent/" target="_blank">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/consent/</a>
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Link 4 List of Data Breaches Affecting People
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<a href="https://en.wikipedia.org/wiki/List_of_data_breaches" target="_blank">https://en.wikipedia.org/wiki/List_of_data_breaches</a>
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<br />
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Link 5 GDPR Principles
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/principles/" target="_blank">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/principles/</a>
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Link 6 Privacy notices, transparency and control
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<a href="https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/" target="_blank">https://ico.org.uk/for-organisations/guide-to-data-protection/privacy-notices-transparency-and-control/</a>
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<br />
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Link 7 Documentation (Process Maps and Data protection impact assessments)
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/accountability-and-governance/documentation/" target="_blank">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/accountability-and-governance/documentation/</a>
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Link 8 Sensitive or Special category data
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/special-category-data/" target="_blank">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/special-category-data/</a>
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Link 9 Individual rights over data
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<a href="https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/" target="_blank">https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/</a>
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<b>GDPR ADVICE FOR LOCAL CHARITIES AND NOT-FOR-PROFIT</b>
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<br />
I am working with Jersey Community Partnership and Association of Jersey Charities to possibly set-up a presentation / workshop to talk about GDPR for local Charities and Not-for-Profit. This will probably be Tuesday 30th January and I look forward to confirming details in due course.
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<br />
In the meantime, for January, I have proposed a useful approach to help local charities might be if organisations pick a question or topic and I offer general advice on best approach which we can publish and share with other charities and not-for-profit organisations.
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<br />
You can email with your question or topic at timhjrogers@gmail.com
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<br />
<b>CONTACT</b>
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<br />
TimHJRogers@AdaptConsultingCompany.Com
<br />
+447797762051 Skype: timhjrogers TimHJRogers@gmail.com
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<br />Unknownnoreply@blogger.com1tag:blogger.com,1999:blog-2846658604012522929.post-18268420687657532282018-01-17T00:04:00.000-08:002018-01-17T00:05:15.518-08:00FREE GDPR ADVICE FOR LOCAL CHARITIES AND NOT-FOR-PROFIT<!--[if gte mso 9]><xml>
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<![endif]-->I am working with Jersey Community Partnership and
Association of Jersey Charities to possibly set-up a presentation / workshop to
talk about GDPR for local Charities and Not-for-Profit. This will probably be Tuesday
30<sup>th</sup> January and I look forward to confirming details in due course.<br />
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
In the meantime I have proposed a useful approach might be
if local charities pick a question or topic and I offer advice on best approach
which we can publish perhaps in a blog. You can email with your question or
topic at <a href="mailto:timhjrogers@gmail.com">timhjrogers@gmail.com</a> </div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
I have drafted the following articles that are hopefully
useful and I would welcome you to share these with anyone. I welcome feedback.</div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">Jersey Charity Advice
on GDPR and Marketing </b></div>
<div class="MsoNormal">
<a href="https://gdprjersey.blogspot.com/2017/12/jersey-charity-advice-on-gdpr-and.html">https://gdprjersey.blogspot.com/2017/12/jersey-charity-advice-on-gdpr-and.html</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;">If I could offer only
once piece of advice it would be "do data-mapping"</b></div>
<div class="MsoNormal">
<a href="https://www.linkedin.com/pulse/i-could-offer-only-once-piece-advice-would-do-tim-hj-rogers/">https://www.linkedin.com/pulse/i-could-offer-only-once-piece-advice-would-do-tim-hj-rogers/</a></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNoSpacing">
<b style="mso-bidi-font-weight: normal;">Charity advice on
GDPR </b></div>
<div class="MsoNoSpacing">
<a href="https://gdprjersey.blogspot.com/2017/12/charity-advice-on-gdpr.html">https://gdprjersey.blogspot.com/2017/12/charity-advice-on-gdpr.html</a></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
I should also say that there is some great advice on the
local Data Protection website</div>
<div class="MsoNoSpacing">
<a href="https://thinkgdpr.org/">https://thinkgdpr.org/</a></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
Hopefully the session on Tuesday 30<sup>th</sup> January
will be an opportunity to translate that advice into a “to do list” of practical
tasks that will have you ready for May 2018.</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNormal">
<span style="color: windowtext;">I have also attached some
pictures that I intend to “tweet” on @timhjrogers and <a href="https://twitter.com/AdaptCCompany"><span style="color: windowtext;">@AdaptCCompany</span></a>
to promote awareness of GDPR for local charities. I would welcome you to do the
same since many of the pictures are simple and informative.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="color: windowtext;">If you would like an un-branded
version of these, for your own use, please just ask and I would be happy to
send.</span></div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
CONTACT</div>
<div class="MsoNoSpacing">
<br /></div>
<div class="MsoNoSpacing">
TimHJRogers@AdaptConsultingCompany.Com</div>
<div class="MsoNoSpacing">
+447797762051 Skype: timhjrogers TimHJRogers@gmail.com</div>
<div class="MsoNoSpacing">
<br /></div>
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Unknownnoreply@blogger.com5tag:blogger.com,1999:blog-2846658604012522929.post-886250303517409492017-12-28T02:23:00.004-08:002018-01-22T05:06:16.860-08:00Jersey Charity Advice on GDPR and Marketing<!-- https://ico.org.uk/for-organisations/resources-and-support/data-protection-self-assessment/direct-marketing/ -->
<br />
<h1>
Direct marketing</h1>
<div class="pageheader-download column column-4 column-indent-1">
<br /></div>
<div class="form-control contourField textfield titleanddescription">
<span class="field-validation-valid" data-valmsg-for="e14f1e2c-b3ac-4ab6-c068-eeb5eb8cc220" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="e14f1e2c-b3ac-4ab6-c068-eeb5eb8cc220">
<h2>
Step 1: Consent</h2>
</div>
</div>
</div>
<div class="form-control contourField yourbusinesshasobtainedthenecessaryconsentfromindividualsformarketingincompliancewiththedpaandpecrprivacyandelectroniccommunicationsregulations icoradiobuttonlist alternating">
<span class="field-validation-valid" data-valmsg-for="eb70c984-5ff4-4285-e2aa-eedcbf273667" data-valmsg-replace="true"></span> <label class="fieldLabel" for="eb70c984-5ff4-4285-e2aa-eedcbf273667">
Your
business has obtained the necessary consent from individuals for
marketing in compliance with the DPA and PECR (Privacy and Electronic
Communications Regulations).</label></div>
<div class="form-control contourField markdownregionfield markdownregion alternating">
<span class="field-validation-valid" data-valmsg-for="afd345b4-c822-4cb1-dd8b-3f95d7b734ba" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="afd345b4-c822-4cb1-dd8b-3f95d7b734ba">
<br />
In many cases you must obtain prior 'opt-in' consent to send
marketing communications, and it is always good practice to use opt-in
boxes when collecting contact details for marketing purposes.<br />
You should tell people what methods of marketing communication you
are going to use, eg email, text, phone, automated call, post.<br />
You should ask for consent to pass contact details to third parties
for marketing, and name or describe those third parties with enough
detail to give people an informed choice over marketing.<br />
You should record when and how you obtained consent, and exactly what
it covers to ensure you do not inadvertently contact people against
their wishes. You can keep a 'suppression list' of people who don't want
to receive marketing.<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1551/direct-marketing-checklist.pdf" target="_blank">Direct marketing checklist<span class="invisible"></span></a>, ICO<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1555/direct-marketing-guidance.pdf" target="_blank">Consent<span class="invisible"></span></a>, in ICO direct marketing guidance<br />
* <a class="link-external" href="http://www.dmcommission.com/the-dma-code/" target="_blank">The DMA Code<span class="invisible"></span></a>, Direct Marketing Association website<br />
* <a class="link-external" href="https://ico.org.uk/for-organisations/guide-to-pecr/electronic-and-telephone-marketing/" target="_blank">What counts as consent?<span class="invisible"></span></a>, in Electronic and telephone marketing, ICO Guide to Privacy and Electronic Communications Regulations</div>
</div>
</div>
<div class="form-control contourField textfield titleanddescription">
<span class="field-validation-valid" data-valmsg-for="e2cca6f4-ca40-4b2d-c7e4-8beb965e9e7e" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="e2cca6f4-ca40-4b2d-c7e4-8beb965e9e7e">
<h2>
Step 2: Bought-in lists</h2>
</div>
</div>
</div>
<div class="form-control contourField yourbusinesshassoughtassurancesabouttheoriginsandaccuracyofanyboughtinlists icoradiobuttonlist alternating">
<span class="field-validation-valid" data-valmsg-for="e88f05a2-2906-460b-a7f0-8d4332d027ac" data-valmsg-replace="true"></span> <label class="fieldLabel" for="e88f05a2-2906-460b-a7f0-8d4332d027ac">
Your
business has sought assurances about the origins and accuracy of any
bought-in lists.</label> </div>
<div class="form-control contourField yourbusinesshassoughtassurancesabouttheoriginsandaccuracyofanyboughtinlists icoradiobuttonlist alternating">
</div>
<div class="form-control contourField markdownregionfield markdownregion alternating">
<span class="field-validation-valid" data-valmsg-for="265da6f4-e280-4e43-f28a-35802ae62fa4" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="265da6f4-e280-4e43-f28a-35802ae62fa4">
Neither the DPA or PECR ban the use of bought-in marketing lists
but you should take steps to ensure the list was compiled fairly and
accurately, reflects people's wishes and is reasonably up to date.<br />
You should check when and how consent was obtained, and what it
covers to ensure you do not inadvertently contact people against their
wishes.<br />
You should always screen bought-in lists against the TPS when making live marketing calls.<br />
You should avoid using bought-in lists for emails, texts or automated
calls unless you have proof of 'opt-in' consent within the last six
months, which specifically names or describes your business.<br />
You should tell people where you got their details if asked.<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1551/direct-marketing-checklist.pdf" target="_blank">Direct marketing checklist<span class="invisible"></span></a>, ICO<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1555/direct-marketing-guidance.pdf" target="_blank">Buying a marketing list<span class="invisible"></span></a>, in ICO direct marketing guidance<br />
* <a class="link-external" href="http://www.dmcommission.com/the-dma-code/" target="_blank">The DMA Code<span class="invisible"></span></a>, Direct Marketing Association website<br />
* <a class="link-external" href="https://ico.org.uk/for-organisations/guide-to-pecr/electronic-and-telephone-marketing/using-marketing-lists/" target="_blank">Using marketing lists<span class="invisible"></span></a>, ICO Guide to Privacy and Electronic Communications Regulations</div>
</div>
</div>
<div class="form-control contourField textfield titleanddescription">
<span class="field-validation-valid" data-valmsg-for="456a2200-8b7d-48fc-c43c-55c18f7ddbd0" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="456a2200-8b7d-48fc-c43c-55c18f7ddbd0">
<h2>
Step 3: Telephone marketing</h2>
</div>
</div>
</div>
<div class="form-control contourField yourbusinessidentifiesitselfwhenmakingmarketingcallsandmakesthemonlyinaccordancewiththeexpresswishesofrecipientsincompliancewithpecr icoradiobuttonlist alternating">
<span class="field-validation-valid" data-valmsg-for="db4750b9-84c5-4fe2-f9c2-381b63964e11" data-valmsg-replace="true"></span> <label class="fieldLabel" for="db4750b9-84c5-4fe2-f9c2-381b63964e11">
Your
business identifies itself when making marketing calls and makes them
only in accordance with the express wishes of recipients in compliance
with PECR.</label> </div>
<div class="form-control contourField yourbusinessidentifiesitselfwhenmakingmarketingcallsandmakesthemonlyinaccordancewiththeexpresswishesofrecipientsincompliancewithpecr icoradiobuttonlist alternating">
</div>
<div class="form-control contourField markdownregionfield markdownregion alternating">
<span class="field-validation-valid" data-valmsg-for="9742bd86-2c05-4753-b620-6fdf3e1f5163" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="9742bd86-2c05-4753-b620-6fdf3e1f5163">
You must screen live marketing calls against the TPS. The only
exception to this rule is where people have told you that, for the time
being, they do not object to receiving such calls.<br />
It is good practice to maintain your own 'do not call' list to screen live marketing calls.<br />
You must obtain prior 'opt-in' consent to make automated marketing calls. There is no exception to this rule.<br />
You must identify your business and provide a valid business address
or Freephone number. You can do so in the content of an automated call
recording or when asked during a live call.<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1551/direct-marketing-checklist.pdf" target="_blank">Direct marketing checklist<span class="invisible"></span></a>, ICO<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1555/direct-marketing-guidance.pdf" target="_blank">Marketing calls<span class="invisible"></span></a>, in ICO direct marketing guidance<br />
* <a class="link-external" href="http://www.dmcommission.com/the-dma-code/" target="_blank">The DMA Code<span class="invisible"></span></a>, Direct Marketing Association website<br />
* <a class="link-external" href="https://ico.org.uk/for-organisations/guide-to-pecr/electronic-and-telephone-marketing/telephone-marketing/" target="_blank">Telephone marketing<span class="invisible"></span></a>, ICO Guide to Privacy and Electronic Communications Regulations</div>
</div>
</div>
<div class="form-control contourField textfield titleanddescription">
<span class="field-validation-valid" data-valmsg-for="533724c0-6342-4666-ad88-387a489c8266" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="533724c0-6342-4666-ad88-387a489c8266">
<h2>
Step 4: Electronic marketing</h2>
</div>
</div>
</div>
<div class="form-control contourField yourbusinessidentifiesitselfwhensendingelectronicmarketingmessagesandensurestheinitialandongoingpermissionofrecipientsincompliancewithpecr icoradiobuttonlist alternating">
<span class="field-validation-valid" data-valmsg-for="cc5d1720-3a97-4065-c371-d156958a1e4a" data-valmsg-replace="true"></span> <label class="fieldLabel" for="cc5d1720-3a97-4065-c371-d156958a1e4a">
Your
business identifies itself when sending electronic marketing messages
and ensures the initial and ongoing permission of recipients in
compliance with PECR.</label> </div>
<div class="form-control contourField yourbusinessidentifiesitselfwhensendingelectronicmarketingmessagesandensurestheinitialandongoingpermissionofrecipientsincompliancewithpecr icoradiobuttonlist alternating">
</div>
<div class="form-control contourField markdownregionfield markdownregion alternating">
<span class="field-validation-valid" data-valmsg-for="44778995-85c0-45b8-c354-e56358ddbbde" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="44778995-85c0-45b8-c354-e56358ddbbde">
You must obtain prior 'opt-in' consent to send electronic
marketing messages by email, text, picture or video messaging. The only
exception to this rule is where you intend to contact previous customers
about similar products or services provided by your business, and they
were offered an 'opt-out' when you first collected their contact
details.<br />
You must identify your business and provide an easy means to opt-out
of receiving further electronic marketing with every message. You should
therefore provide a valid email address or short code number for texts
(as long as this does not incur premium rate charges). It is good
practice to provide a link to your website for further contact details.<br />
It is good practice to maintain your own 'do not contact' list to screen electronic marketing messages.<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1551/direct-marketing-checklist.pdf" target="_blank">Direct marketing checklist<span class="invisible"></span></a>, ICO<br />
* <a class="link-external" href="https://ico.org.uk/media/for-organisations/documents/1555/direct-marketing-guidance.pdf" target="_blank">Marketing texts and emails<span class="invisible"></span></a>, in ICO direct marketing guidance<br />
* <a class="link-external" href="http://www.dmcommission.com/the-dma-code/" target="_blank">The DMA Code<span class="invisible"></span></a>, Direct Marketing Association website<br />
* <a class="link-external" href="https://ico.org.uk/for-organisations/guide-to-pecr/electronic-and-telephone-marketing/electronic-mail-marketing/" target="_blank">Electronic mail marketing<span class="invisible"></span></a>, ICO Guide to Privacy and Electronic Communications Regulations<br />
* <a class="link-external" href="https://ico.org.uk/for-organisations/marketing/" target="_blank">Marketing campaigns<span class="invisible"></span></a>, in ICO marketing sector guidance</div>
</div>
</div>
<div class="form-control contourField textfield titleanddescription">
<span class="field-validation-valid" data-valmsg-for="6f1d5f87-cf9c-4681-ead7-ad1fa62892b8" data-valmsg-replace="true"></span> <br />
<div class="form-input">
<div id="6f1d5f87-cf9c-4681-ead7-ad1fa62892b8">
<h2>
Step 5: Postal marketing</h2>
</div>
</div>
</div>
<div class="form-control contourField yourbusinessonlysendsmarketingmailtonamedindividualswhohavenotobjectedtoreceivingmailingsincompliancewiththedpa icoradiobuttonlist alternating">
<span class="field-validation-valid" data-valmsg-for="dca989d6-97bd-4e15-ec27-33412693ccba" data-valmsg-replace="true"></span> <label class="fieldLabel" for="dca989d6-97bd-4e15-ec27-33412693ccba">
Your
business only sends marketing mail to named individuals who have not
objected to receiving mailings in compliance with the DPA.</label> </div>
<div class="form-control contourField yourbusinessonlysendsmarketingmailtonamedindividualswhohavenotobjectedtoreceivingmailingsincompliancewiththedpa icoradiobuttonlist alternating">
</div>
<div class="form-control contourField yourbusinessonlysendsmarketingmailtonamedindividualswhohavenotobjectedtoreceivingmailingsincompliancewiththedpa icoradiobuttonlist alternating">
</div>
<div class="form-control contourField yourbusinessonlysendsmarketingmailtonamedindividualswhohavenotobjectedtoreceivingmailingsincompliancewiththedpa icoradiobuttonlist alternating">
<span class="field-validation-valid" data-valmsg-for="0b5718ff-e96f-4ba9-d339-c9784c33c3cb" data-valmsg-replace="true"></span>
</div>
<br />
Section 11 of the DPA gives individuals the right to issue your
business with a written notice that their details should not be used for
marketing purposes. Your business must comply with this notice. It is
good practice to acknowledge the notice and confirm the marketing will
stop.<br />
It is good practice to screen marketing mailings against the Mailing
Preference Service (MPS), and you should also maintain your own 'do not
contact' list to screen those who have notified you directly that they
object to the receipt of marketing mailings.<br />
<br />
<br />
ABOUT THIS BLOG<br />
This has been drafted following a
series of workshops to identify the key issues affecting many Jersey
Charities. It is based on work done with Jersey Community Partnership,
and feedback from Jersey Child Care Trust, Macmillan and Brighter
Futures.<br />
<br />
FOR JERSEY CHARITIES<br />
Working with Jersey
Community Partnership we are able to provide a collabrative approach
and shared cost, greatly reducing the price of compliance and improving
the quality and standard of service to Charities.<br />
<br />
ABOUT TIM ROGERS<br />
Tim
Rogers is a Management Consultant supporting process and business
change. He is a specialist in governance, compliance, procedures and
risk, providing Tools, Templates, Training, and Technology to help Data
Protection, GDPR and Information Security.<br />
<br />
Board Awareness | Staff Training | Data Process Mapping | Data Process Impact Assessments | Compliance Audit
Privacy Notices | Subject Access Requests | Breach Notifications | Data Controller Agreements | Data Processing Agreements<br />
<br />
TimHJRogers@AdaptConsultingGroup.Com
+447797762051 Unknownnoreply@blogger.com1tag:blogger.com,1999:blog-2846658604012522929.post-29623597453096970902017-12-28T02:15:00.002-08:002017-12-31T20:06:42.649-08:00Charity advice on GDPR<!-- https://ico.org.uk/for-organisations/charity/ -->
<span style="font-family: "georgia" , "times new roman" , "times" , serif; font-size: 1.5em; line-height: 1.2;">Top five tips</span><br />
<br />
Here are our top five of data protection tips for small and medium sized charities and third sector organisations:<br />
<ol>
<li><b>Tell people what you are doing with their data</b>People
should know what you are doing with their information and who it will
be shared with. This is a legal requirement (as well as established best
practice) so it is important you are open and honest with people about
how their data will be used.</li>
<li><b>Make sure your staff are adequately trained</b> <br />New
employees must receive data protection training to explain how they
should store and handle personal information. Refresher training should
be provided at regular intervals for existing staff.</li>
<li><b>Use strong passwords</b>There is no point
protecting the personal information you hold with a password if that
password is easy to guess. All passwords should contain upper and lower
case letters, a number and ideally a symbol. This will help to keep your
information secure from would-be thieves.</li>
<li><b>Encrypt all portable devices</b>Make sure all portable devices – such as memory sticks and laptops – used to store personal information are encrypted.</li>
<li><b>Only keep people’s information for as long as necessary</b>Make
sure your organisation has established retention periods in place and
set up a process for deleting personal information once it is no longer
required.</li>
</ol>
<br />
ABOUT THIS BLOG<br />
This has been drafted following a
series of workshops to identify the key issues affecting many Jersey
Charities. It is based on work done with Jersey Community Partnership,
and feedback from Jersey Child Care Trust, Macmillan and Brighter
Futures.<br />
<br />
FOR JERSEY CHARITIES<br />
Working with Jersey
Community Partnership we are able to provide a collabrative approach
and shared cost, greatly reducing the price of compliance and improving
the quality and standard of service to Charities.<br />
<br />
ABOUT TIM ROGERS<br />
Tim
Rogers is a Management Consultant supporting process and business
change. He is a specialist in governance, compliance, procedures and
risk, providing Tools, Templates, Training, and Technology to help Data
Protection, GDPR and Information Security.<br />
<br />
Board Awareness | Staff Training | Data Process Mapping | Data Process Impact Assessments | Compliance Audit
Privacy Notices | Subject Access Requests | Breach Notifications | Data Controller Agreements | Data Processing Agreements<br />
<br />
TimHJRogers@AdaptConsultingGroup.Com
+447797762051 <br />
<br />
<ol>
</ol>
Unknownnoreply@blogger.com10