QUESTION
Sports Clubs and contact
database: Do I have to go out to everyone and ask them if they’re still happy
for us to hold their data and do XYZ with it?
ANSWER
Simple answer: YES
More detail: If you
already have people’s consent or some form or agreement then you don’t need to
get it again. However if you don’t now would be a good time to do some
housekeeping and update your records.
If you are emailing people take the opportunity to review
what data you have, why you have it, how you use it, and how you keep it
private, up-to-date and secure.
Knowing this will make it easier for you to explain why you
need people’s information and assure them that you will keep their data safe, possibly
in a Privacy Notice or in the Application Form or Agreement.
Be aware, it is important to keep people’s personal data
private and it is very important to have parental permission and access and
security controls if you hold data about children.
MORE DETAIL
If you go to https://gdprjersey.blogspot.com/
you’ll see a lot of Q&As, and down the right column lots of links to advice
from Jersey Data Protection Association, Jersey Information Commission Office,
as well as Jersey Community Partnership and the Association of Jersey
Charities. We are also organising a number of presentations and workshops.
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