Sports Clubs and contact database: Do I have to go out to everyone and ask them if they’re still happy for us to hold their data and do XYZ with it?
Simple answer: YES
More detail: If you already have people’s consent or some form or agreement then you don’t need to get it again. However if you don’t now would be a good time to do some housekeeping and update your records.
If you are emailing people take the opportunity to review what data you have, why you have it, how you use it, and how you keep it private, up-to-date and secure.
Knowing this will make it easier for you to explain why you need people’s information and assure them that you will keep their data safe, possibly in a Privacy Notice or in the Application Form or Agreement.
Be aware, it is important to keep people’s personal data private and it is very important to have parental permission and access and security controls if you hold data about children.
If you go to https://gdprjersey.blogspot.com/ you’ll see a lot of Q&As, and down the right column lots of links to advice from Jersey Data Protection Association, Jersey Information Commission Office, as well as Jersey Community Partnership and the Association of Jersey Charities. We are also organising a number of presentations and workshops.