QUESTION
Can I promote an event and nominations of people and
organisations for awards through Facebook?
ANSWER
Simple Answer: YES. However there are some things to consider.
GDPR is about sensible data protection and making sure personal
information is accurate, fair, confidential and secure. There are requirements
to make sure that you only use personal information for its agreed purpose, and
that the “data subject” (you or me) has rights over their data, including
knowing what you hold, how you use it and why.
If you are promoting organisations then clearly this is not personal
information and nobody is going to be embarrassed or annoyed, or indeed suffer harm.
If however you are gathering people’s name, address, email, or other personal information
you have a duty to get their agreement and keep the information confidential
and only for the agreed purpose.
If you use a form to gather the information and on that form
you make clear the circumstances and the right for the nominee to say “NO” then
the process is really straight forward. Make sure however you delete all the
data after the awards, since it is wrong to keep data beyond its need or
purpose.
What you should avoid is sharing or leaking information or
publishing anything without their agreement.
This is an extreme example, but it illustrates a point. Don’t
publish the name, address, email and activities of someone without their agreement
because doing so might compromise their right to a peaceful life. I know you would never do this, but it is
important to explain that the purpose of GDPR is to protect people (you and me)
and our privacy.
SUPPORT WITH GDPR
You can find more GDPR Questions and Answers here
If you have a question
about GDPR feel free to email me at timjhrogers@gmail.com, or come to St
Paul's Centre, Tuesday 30th January from 1pm to 3pm.
https://www.eventbrite.co.uk/e/gdpr-tickets-42277671654
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